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Recreation Commission Meeting January 6, 2003 The background checks should be provided on the independent contractors and employees in the scope of the performance of the contract, with a $15 fee waiver. Nothing to comment on the We Care Program. As regards the Recreation Commissioner to approve contract and agreement dollar amounts without Council approval: it must be through purchase orders or the Mayor. Mr. Jesse commented that there’s a process going through at City Hall to clarify these matters. If various sectors in the City need to get approval for everything done, the paperwork would be overwhelming. Eighty percent of what is done is $5,000 or less. Mr. Gareau and Mr. Jesse then spoke of a $5,000 emergency contingency amount providing for each department head’s use and flexibility at his/her discretion. Ms. Hayes then brought up the last of the old business: Liability at the Recreation Center with regard to independent contractor issues. Mr. Jesse stated that the City would be named insured on a certificate of insurance from the contractors, and Karrie Tipton (gymnastics) provided that. What it did do was give insurance to the City – for about $300-$400 a year. Jeff Marshall is also another contractor to be considered for this insurance. Mr. Gareau’s legal concern is that one day someone is going to get hurt badly and take it back to the City. Mr. Jesse stated that a lot of the issue is to have a due diligence plan in place related to the activity of the City. The key is the have each program properly contracted as far as liability. MOTION TO ADJOURN There being no further business brought before the Commission, a Motion was made, seconded, and unanimously passed by roll call that the January 2003 Recreation Commission Meeting be adjourned. Meeting Adjourned at 9:30 p.m. Claire Hayes, Chairman Judith A. Ptacek-Roche, Secretary Date: _________________________________________________ Page 12