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Recreation Commission Meeting June 2, 2003 NEW BUSINESS All Scouts Weekend Mr. DiSalvo reported that he almost got himself in a huge mess with All Scouts. He believed a woman named Susan (Miles?) called up a few months ago to make arrangements for the All Scouts Weekend. The Commissioner passed the information she gave him to Chris Wetmore for his handling. Apparently, Ms. Miles was invoiced for the weekend and was very upset about it. Mr. Wetmore and Mr. DiSalvo were both assuming, based on past record with other matters at the Rec, that it was a mistake not to charge the Scouts. There is nothing on file for the Scout Weekend, and the Commissioner did not know why the weekend is provided for free. He did not understand why the Rec Department is covering this expense. Apparently, when a clean-up job is needed by the Scouts, they come and take care of business. Now, he understands the trade-off: to use the North Olmsted Park for a weekend in return for clean-up. NOSO/NOSA Mr. DiSalvo continued by saying that he does not understand the relationship with NOSO and NOSA, because the Rec Center gets absolutely nothing in return for their use of the fields. Before he calls these organizations, he was placing the matter before the Commission. He said they say that the City is getting dirt and fence repair, but he said he hasn't seen any of this. Once again, there is no written agreement to this fact. He does not want to step on anyone's toes but does not understand what benefit the Rec Center is getting from these organizations. Mr. Gareau suggested that, before the Commission goes any further on this, the Commissioner pull the minutes from last year on this matter. There was a presentation given about what exactly they do. Mr. Gareau will pull his City Council report on the matter because it was narrated, and it was described in great detail. If Mr. DiSalvo cannot locate the minutes, Mr. Gareau will pull his Council report. Mr. Baxter reported that he was on the North Olmsted Softball Board for a number of years. The Rec Commissioner is a member of that Board by its own By-laws. Tom Fattler did that. Mr. Baxter did know that the league charged $20 for every non-resident who plays. $10 of that fee was to be given to the Rec Center, and he thought, because of the change of people, there has been a loss of this money. The Softball Association had over $20,000 saved for lighting, but the City did it, so they still had the money. Mr. Baxter thinks that too many groups run the Rec Programs, using the Rec facilities, and he didn't think it right. Mr. DiSalvo agreed. Mr. Baxter suggested asking the organizations for their financial reports once a year to see where they're spending their money. The Softball Association isn't spending money other than buying dirt for the fields. The fencing and lighting is provided by the City. Mr. Jesse said that it's one thing to do trade-offs, and there is a lot to be said for it, but there should be some clear accounting on both sides. What happens, and this is where Mr. DiSalvo got into a lot of trouble this Spring, is Page 7