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Recreation Commission Meeting <br />May 5, 2003 <br /> <br /> <br /> <br />Phase II <br />? <br /> <br />RecWare Package <br /> <br />Phase III <br />? <br /> <br />Online Presence <br /> <br />See Exhibit B, end of page 1 and all of page 2, for ideas and goals to be reviewed and prioritized <br />at a later session. <br /> <br />Mr. DiSalvo reported that the timeline to have the RFP implemented is designated as February <br />2004. He asked for questions from the floor, and Mr. Gareau wanted to know its preliminary <br />cost. Mr. Jesse reported that a quote is difficult to say at present, but indicated it would depend <br />on what basis and the speed of the phases to be implemented. He continued that the City would <br />like the system in place in time for the Spring 2004 brochure. Mr. Jesse also said that an educated <br />guess would be about $100,000 for the entire system, the basis put in place by Council, paid back <br />by fee adjustments. It would be ideal for it to be self-funding. Mr. Gareau said that Council is <br />doing a thorough analysis of the situation. He asked for a definition of “N2Net.” Mr. DiSalvo <br />deferred to Mr. Jesse, who had more information in this regard. Mr. Jesse reported that there <br />were proposals taken by principals doing computer consulting who would work within our time <br />constraints and budget and found that N2Net had done similar work with other cities as well as <br />with private concerns. Mr. Jesse checked their references very thoroughly to see how they got <br />along with their clients; e.g., if they were timely in following through. The results were very <br />positive. Greg Boehnlein has quite a bit of experience in Internet applications and was a pretty <br />good fit, along with the security plan being done with Joe Rice Associates, a firm located in <br />Pennsylvania. He has over 30 years experience in security plans and is a former head of security <br />for an airline. Mr. Jesse met with Joe Rice for the second time on May 5, 2003, and the <br />consensus was to have the computer plan go first so that the security aspect would be a <br />component to fit on the recreation software package. The City wants to use off the shelf support <br />rather than have the company design our own system. What Greg Boehnlein said was that the <br />most expensive part was getting the software systems to talk to each other, so that if you could <br />get over the business of having separate software packages not being able to talk to each other, <br />there would be tremendous cost savings. The City of North Olmsted wants to use proven systems <br />from other Recreation Centers. Mr. Gareau asked about the cost of consulting fees. <br />Mr. Jesse replied that the cost would be about $2,000 under the Mayor’s signature. The process <br />has been run through with the Mayor’s Office as well as the Law Department. A viable street <br />RFP was put in place for bids by other providers for that price. Mr. DiSalvo reported that, for <br />further background, the entire administrative staff and supervisors present for the first meeting <br />collectively told Mr. Boehnlein what was needed. He was able to put everything together. <br />Quite a bit was accomplished between the first and second meetings between the City and <br />Mr. Boehnlein. There being no further discussion among the members regarding N2Net, Mr. <br />Gareau asked Mr. DiSalvo for a North Olmsted Park Update. <br />Page 2 <br /> <br />