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prior to the start time. <br />Summer Music Event I July 28 <br />Jackie confirmed that Fathead's is confirmed for the event and will run their own beer area. After <br />discussion, it was agreed that the tent or enclosed beer area will be in the same location as the <br />Homecoming tent near the Cabin entrance. This was decided based on the area's close proximity <br />to the stage and food trucks. James confirmed that so far 10 bands have submitted applications <br />for either the acoustic or main stage- he will create a Google Sheet to track all artist applications <br />in real-time. Applications are due May 25th and a decision is required mid-June. <br />Jackie suggested that the event focus on one "main" stage and eliminate a separate acoustic stage <br />until the kinks are worked out of the inaugural event. This was agreed as the most logical <br />solution for a first-time event, but a second stage will be revisited for a 2019 event. Leah <br />confirmed that 3 savory trucks and 1 sweet truck will be at the event. James will check in with <br />Wok N Roll to see about adding them as a 4`h truck. Jackie will coordinate liquor permitting and <br />auxiliary police presence. James confirmed that Council will be voting on the alcohol approval at <br />their June 19`h meeting. However, he will add details of Fathead's involvement as soon as the <br />subcommittee approves the idea ahead of a formal vote. The Facebook event will be heavily <br />promoted in addition to website and rack card and pole banner promotion. <br />New Member Outreach <br />Jackie reminded the group that while guest participation is encouraged, formal rules of procedure <br />should be upheld to ensure an orderly and fair meeting. James confirmed that guests should be <br />seated apart from the table and must be invited to speak after the Commission discussion is <br />through. If Commission members seek audience participation during their discussion, guests may <br />be addressed directly before speaking. Wilma asked about terms and the recommendation <br />policies, with James clarifying that Commission members are appointed to 4 years terms. Laura <br />asked James to check on the status of her term. <br />ADJOURNMENT <br />With no further business, the meeting adjourned at 7 <br />11 (46en aa_ —_ <br />Jackie Chavez-Andera, Chair <br />Approved: 6/10 z / $ <br />55 p.m. <br />Chair James Aspery, Planner <br />