03/15/1999 Minutes - Laserfiche WebLink

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the letter because he did not wish to participate in the test. She further reviewed that the testing company would like to administer the test on April 8, 1999 for the written exam, and April 10, 1999 for the oral assessment. The Mayor confirmed earlier in the day that his conference room would be available to use both dates. The testing company has been informed that the oral assessment can be up to 2 hours as was set at last months meeting. Mr. Cummings asked if the Ohio Fire Chiefs Associations administered their own test. The clerk indicated Mr. Cummings was correct they administer the entire test and then mail the results back. B) It was brought to the clerks attention that Lieutenant Vance did not receive his letter of intent until the day it was due. Lieutenant Vance suggested that in the future all invitations to participate in promotional exams be sent by registered mail or each candidate sign for their letter. Mr. Cummings asked the clerk when the letters were sent out. The clerk indicated they were delivered to the Fire Department on the 4th at which time they were placed in each of the Lieutenants mail boxes. Lieutenant Vance indicated he was off of work until the 8th, which was the day it was due. It was also suggested that the Fire Chiefs secretary be given the envelopes with a sheet for each candidate to sign indicating they received the letter. That way the secretary would locate each candidate personally whether on duty or off to let them know they need to pick their letter up. Mr. Cummings suggested if a candidate is on vacation and away from home a certified letter would be returned if not picked up within so. many days. It would also be hard for the secretary to track down the candidate on vacation. Mr. Thomay suggested that 4 days advance notice was not a lot of time. The clerk suggested the dates in April were the only dates the testing company had open that month, and the protest that was filed during the Chiefs test pushed the dates available to notify the candidates for the Assistant Chiefs test. Mr. Cummings suggested the procedures that had been followed in the past usually work it's just the time frame for this test that has effected the notification. Mr. Cummings suggested the clerk could send future notifications through certified mail or could use a sign off sheet given to the Fire Chiefs secretary. Mr. Jenkins suggested the candidates know these things are coming up if they are on leave or away from home they could leave word with the department of were they can be reached to make sure they get the information promptly. He asked the clerk if her office accepted faxes. The clerk indicated she could accept a faxed response. C) The clerk reviewed that notification was received from the Clemans and Nelsons Ass. Inc. for the Commissioners that day. The notification received informed the Commissioners that a seminar would be held in Columbus Ohio on April 8, 1999. The seminar is on municipal Civil Service up -dates. They will cover the entry level physicals for police and fire departments. The seminar will review the new requirements for the physician's reports and what will be needed to make sure the correct information is sent in to avoid paying a $100.00 a day fee for submitting wrong information. Mr. Cummings asked the clerk to send a copy of the notice to the Police Chief as well as the Fire Chief. X ADJOURNMENT: L. Zolar motioned to adjourn the meeting. The motion was seconded by J. Thomay and unanimously approved. Meeting adjourned at 8:OOpm. ChairVan, Ernest Cummings Clerk of Commissions, Donna Rote