12/19/2002 Minutes - Laserfiche WebLink

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CITY OF NORTH OLMSTED "TOGETHER WE CAN MAKE A DIFFERENCE!" CIVIL SERVICE COMMISSION SPECIAL METING MINUTES — DECEMBER 19, 2002 COUNCIL'S CONFERENCE ROOM 1:30 PM I. ROLL CALL: Chairman Thomay called the meeting to order at 1:35 p.m. PRESENT: Commissioners, J. Thomay, P. Martin, and R. Giesser ALSO PRESENT: Civil Service Secretaries, D. Rote, and A. Kilbane II. DISPOSITION OF MINUTES: The Civil Service minutes dated October 10th and October 28th 2002 have been submitted for approval. Mr. Thomay indicated there should be changes to the October 22nd minutes. He said on the second page, under 3 a., the last sentence should read "if Ramsey & Associates could not meet the Commission's deadline. He said that on page 3 under V. the third line from the bottom should read "hiring freeze." f the October 22nd meeting with the corrections and to J. Thomay made a motion to approve the minutes o approve the minutes of the October 28th meeting as submitted. The motion was seconded by R. Giesser and unanimously approved. IIl. REPORTS: There were 10 pieces of correspondence received and 10 pieces of correspondence sent out or submitted. J. Thomay made a motion to approve the correspondence report. The motion was seconded by R. Giesser and unanimously approved. IV. OLD BUSINESS: Commissioners need to certify the results of the Fire Chief promotional examination. Mr. Thomay reviewed the results for each candidate. The first candidate scored 104 out of 120 on the written. The third candidate scored 104 on the written, the second candidate scored 100, and the fourth candidate scored 100. He said the first candidate scored 89.37 on the oral assessment. The number three candidate had 78.12, the fourth candidate was 74.37, and the second candidate was 61.23. He said putting a 60/40 ratio to the tests, with the oral test counting for 60%, and after adding in seniority and efficiency points as in accordance with the rules and regulations of the Civil Service Commission, the number one ranking candidate is Tom Klecan. Mr. Klecan had a total score of 110.46. The second highest scoring candidate was Ed Robertson with 93.62. The third ranking score belonged to Scott Bartko at 89.31. The fourth score was for Jim Dunwoodie at 80.24. Mrs. Martin asked if the ranking will stay the way it is. Mrs. Rote indicated the current ranking could possibly change because of the protest period. She explained there are letters ready to go out to the candidates indicating the results have been certified by the commission and they then have ten days from the post marked date to contact the civil service office to file a protest or review the tests. Mrs. Giesser asked about page five of the Ramsey fax. She said it lists fire chief assessment center scores only and pointed out the word failed is used there. It was her belief that it would be both test scores combined that matter. Mrs. Rote indicated that that candidate did not fail. She said according to Ramsey's usual testing, a candidate must have 70% to pass the oral test. She said that the board instructed Ramsey & Associates that even if a candidate did not score 70% on the oral test, it would be their combined score that matters. Mrs. Rote then reviewed the information that will be sent to the candidates in the certified letters. The letters will indicate the passing score as set by the commission and it breaks down to the final score and ranking. The candidates will also receive a copy of Rule IV Scoring, Protests, and/or Inspection of Examination Papers. This information instructs them on