12/19/2002 Minutes - Laserfiche WebLink

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out of the budget now we may put ourselves in a bind. Mr. Thomay indicated he is in agreement with that. Mrs. Martin asked for clarification on the budget. Mrs. Rote reviewed the figures and the total of $68,000. She explained that the category of "Civil Service Other" covers the post office box and the physical, psychological, and eye exams when a candidate is hired. She calculated that between the fire and police department, there can be 2 hires. She said again that neither department mentioned anything about hiring intentions. She said under "Civil Service Testing" the total comes to $69,434 because we pay $900 for the secretarial program we own. Mr. Thomay asked about the computers at the Senior Center. Mrs. Rote updated him on the situation. She then explained there is a Civil Service Commissioners line item where it is mandated by ordinance that each member is paid $10 per meeting attended. Her breakdown is that there are an estimated 12 meetings a year at $10 per meeting for 3 members which comes to $360. There is also a county association fee that she anticipates being approximately $100. Since we need to give an estimated 8 tests next year, the testers fee is $45 per test. There is a stipulation that there has to be 1 monitor for every 100 candidates. There is a charge of $35 per monitor. Mr. Thomay asked if she figured in special meetings. Mrs. Rote indicated that the payment for special meetings is the same as regular meetings, but there is usually a vacation month or two so any special meeting would be covered. There was discussion about how long the payment has been $10. R. Giesser made a motion to submit the civil service budget as presented. The motion was seconded by J. Thomay and unanimously approved. V. NEW BUSINESS: Commissioners need to make a motion for Chairman and Vice Chairman for 2003, as well as set the meeting dates for 2003. P. Martin made a motion to retain Mr. Thomay as Chairman and Mrs. Giesser as Vice Chairman. The motion was seconded by R. Giesser and unanimously approved. • There was a review of the 2003 calendar of meeting dates and discussion about changing a few dates. There was also discussion about changing the starting time for meetings. Mrs. Rote indicated that meeting are usually held in the evening to allow the general public to attend. Mrs. Giesser asked if they will be ok with the protest period if the January meeting is moved. Mrs. Rote indicated the candidates have until December 30th to contact the Office of Commissions to file a protest. She confirmed that any protests must be addressed at a regularly scheduled meeting. If the January meeting is moved to the 13th, the Commission still has 14 days to get research on the protest. If we receive a protest, a copy is sent to the law department, the commission, and the testing company. The law department is asked for an opinion and the testing company is asked to submit its opinion. The law department is invited to attend the next meeting and the commission reviews all the information received. There was further discussion about the meeting dates to be changed. The board members agreed to keep the 7:00 p.m. start time. J. Thomay made a motion to change the January meeting to January 13th, the February meeting will be February 10th, and the March meeting will be March 10th. The motion was seconded by P. Martin and unanimously approved. Commissioners need to address Ordinance 2002-198, an ordinance abolishing the position of Assistant Fire Chief. Chairman Thomay indicated they have been presented with an ordinance to get rid of the position of Assistant Fire Chief. Mrs. Rote indicated she spoke with Law Director Jim Dubelko who informed her Council tabled the ordinance indefinitely. The intent is to not fund the position for 2003 just to see how it goes without an assistant chief. Mr. Thomay said obviously there will be vacation time and times the chief cannot perform his duties. He asked who is second in command then. Mrs. Rote said the assistant fire chief currently is a captain. There are currently 6 captains on the force. She assumes it is the senior captain that would act on the chief s behalf. Mr. Thomay asked if the assistant position is part of the