06/23/2003 Minutes - Laserfiche WebLink

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CITY OF NORTH OLMSTED "TOGETHER WE CAN MADE A DIFFERENCE!" CIVIL SERVICE COMMISSION MEETING MINUTES — JUNE 23, 2003 COUNCIL'S CAUCUS ROOM 7:00 P.M. I. ROLL CALL: Chairman Thomay called the meeting to order at 7:05 p.m. PRESENT: Chairman J. Thomay and Board member R. Giesser. ALSO PRESENT: Assistant Law Director B. O'Malley and Civil Service Secretary D. Rote. II. DISPOSITION OF MINUTES:. The Civil Service minutes dated June 6, 2003 are submitted for approval. J. Thomay motion to approve the June 6, 2003 Civil Service minutes as written. R. Giesser seconded the motion, which was unanimously approved. III. REPORTS: There were (7) pieces of correspondence received and (5) pieces of correspondence sent out. Discussion regarding whether or not the clerk's e-mails are considered correspondence that needs to be reported was discussed. Mr. O'Malley advised that e-mails in general that pertain to questions from the board members directed to an individual would be considered correspondence as would the official response from the individual and should be listed. However, e-mails from the clerk seeking general guidance from an individual is not considered correspondence just as the response from that individual would not be listed. Mrs. Giesser voiced that although the law department has made a distinction as to e-mail that should or should not be listed from the Law Department how is the clerk to distinguish her remaining e-mails. Mrs. Rote indicated that she thought anything and everything sent or received regarding Civil Service had to be reported to the commissioners. Mr. O'Malley explained that if any e-mail sent or received is addressed to or from the Civil Service Commissioners then those e-mails would have to be reported. J. Thomay motion to approve the reports as submitted. R. Giesser seconded the motion, which was unanimously approved. IV. OLD BUSINESS: Continued review of the current Civil Service Handbook: Mr. Thomay announced that due to a conflict with her busy schedule board member Patricia Martin resigned her position on the board. He questioned if the clerk had any information as to a possible replacement for Mrs. Martin. Mrs. Rote advised that the Mayor released a press release asking for volunteers and encouraged the commissioners to make suggestions to help the process along. Mr. Thomay stated "the review of -the Civil Service Handbook would be tabled until a third commissioner is appointed". Continuation of Civil Service addressing City positions covered by Civil Service: