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R. Giesser motion to move and direct a memo to the Safety Director it is the intent of the Civil Service Commission to create a list, but that the list is not certified at this point in time and can not be until the completion of the protest period. Mr. Jesse questioned why the motion was made if it is normal procedure. Mr. O'Malley suggested that the commission wanted to make it very clear to the extent that at the last meeting the eligible list that was established may have been interpreted as being certified. In terms of certify for purpose of the Safety Directors reliance to make the appointment that any impressions to that effect are to be corrected. The list stands that the ranking is un -effected by the re -computations of the scores, but pending a protest period a formal certification by the commission the appointing authority should not rely on the eligible list. J. Thomay seconded the motion, which was unanimously approved. Lt. Robertson indicated that he was present to voice that he and the other two Lieutenants appreciate that the testing company responded to their letter requesting addition information regarding the results or their tests. They appreciate the graphs provided for the oral assessments. It is an educational tool for them and they would like to request that the Lieutenants exam include the same graphs for the candidates as well. Chief Klecan voiced that the lieutenants test will take longer as there are more candidates and usually have more issues arise so he would like the commission to start the process as soon as possible. Mr. Thomay commented that the commission is currently in the very early stages of the Lieutenants exam. Mr. O'Malley wish to address the earlier mention of protests being received and possibly receiving more. He does not see any specific time -lines for the commission to address those protests. They are received as correspondence for the next meeting and the commission can determine then how they want to deal with them. The appointing authority would be anxious to have the process completed so they can have the certified results and proceed with the appointment. The Commission in its discretion determines the time -line for hearing the protests received. Ms. Giesser wished to make it clear that any protest, which had been previously received, would not need to be refilled due to the new protest period. Furthermore, the Commission will consider those protests and any additional protests filed if any in the next 10 -days. Mr. O'Malley suggested that the commission could direct the clerk to send each candidate a memo explaining the procedures that took place today. As the motion and the minutes may not be available or published is such a way the applicants would understand what the commission discussed. Ms. Giesser voiced that she did not think that was necessary as long as it is on record their intent. She suggested Mrs. Rote could answer any questions the candidates may have when or if they call. Ms. Giesser questioned if the protest period did not end until August 9, 2003 would the testing company have enough time to respond to the protests. Mrs. Rote reviewed that as a protest is received it is faxed right away to the testing company and Mrs. Ramsey indicated that she could have her response no later than August 14, 2003. Mr. O'Malley suggested that the testing company can respond in person or though written correspondence. VI. ADJOURNMENT: J. Thomay motion to adjourn the meeting. R. Giesser seconded the motion which was unanimously approved. Meeting adjourned at 9:00 a.m. J Thomay Chairman V /G Date: 3 Rote Civil Service S