03/21/2005 Minutes - Laserfiche WebLink

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will be any retirements coming up that would result in the hiring of a new patrolman. The Chief responded there will probably not be any retirements this year but he did put the replacement of a patrolman in the budget and that would be effective July 1, 2005. He added he anticipates the possibility of retirements next year which would require promotional exams and. hiring off the present entry level list. There was a discussion about certified lists and the length of time a list is considered current. Mr. Ubaldi said they may need to change language in the book to accommodate the police department and the expectations of the applicants. The certified list would be based on the full composite, rather than a list based on the written exam and a floating requirement like the agility test. The Chief had mentioned that his understanding is a certified list is one that he is capable of hiring from. He said with promotional exams, the certification comes after both the written and the oral assessment. Mr. O'Malley reviewed the efficiency rules for the Fire Department, which is based on a one year record system. He believes Rule 8 is attempting to have the same rule for both police and fire. He then reviewed subsection c and d. Mr. Ubaldi said he believes they talked last month about language that would not hold the appointing authority or the Commission to a time period. He thought they would just look to the most recent evaluation. Mrs. Giesser agreed they did talk about using the most recent evaluation. The Chief indicated using a six month time table would not put an additional burden on the police department. Mr. Ubaldi said they can leave the rule as is. Mr. O'Malley said the Commission was concerned that the department was relying on a lot of the criteria listed in the book as the standard for evaluating for efficiency. There was a brief discussion about factors that result in a low rating, and a discussion of traffic issues. The Chief departed the meeting. The conversation returned to revising the handbook. Mr. Ubaldi said at the last meeting, the Commission combined 8c and 8d (Rule III). There was a lengthy discussion about the changes reviewed at the last meeting and additional changes yet to be made. Mrs. Kilbane expressed concern about the various versions of the handbook in circulation. She recommended working from one copy of the book and also using the editing documents she has sent in the packets. Mrs. Giesser suggested holding off on any revisions to Rule III relating to the firefighter evaluations until they receive a response from the Fire Department. She indicated they can take a look at Rule IV at the next meeting. There was a discussion about how the rule currently reads and its relation to the state code. The rule involves protests and inspection of exam papers. Mr. O'Malley reviewed the rule for filing a protest, and the procedural aspects of filing a protest. Mr. Hohmann suggested that the steps for filing a protest be spelled out in the handbook. Mrs. Giesser said the way the rule reads now, a candidate has the right to protest after he/she receives a test score; the way the state code reads, it is before they get the test score. Mr. Ubaldi said they should be prepared to confront that at the next meeting. Mr. O'Malley said one of the dilemmas was the ten day protest period. A discussion then took place regarding the protest period, how a protest is processed, and the material that is reviewed in a protest. Mrs. Giesser explained a previous protest in which the Commission overrode the testing company on a couple of protested questions. Mr. O'Malley suggested that the Commission adopt and make reference to O.R.C. 124.45 for the purposes of the protest period and then they can supplement it as they discussed. They can address things such as the proper procedure for filing a protest, e.g., "any applicant interested in making an inspection of examination papers shall make an appointment in person with the office of the Civil Service Commission." V. NEW BUSINESS: ➢ Address Police Chief s question on the date the final list was certified for Police Officer candidates Discussion with the Police Chief took place earlier in the meeting (see first item under Old Business). VI. ADJOURNMENT: Chairperson Giesser adjourned the meeting at 9:15 p.m. N' r .W RM i •- • Date Annie Kilbane, Civil Service Secretary