11/21/2005 Minutes - Laserfiche WebLink

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coo A general discussion for Rule XI followed concerning minor changes.' ��aD /r Mr. UWdi made a motion to accept the draft for Rule XI. Mrs. Giesser seconded the motion and unanimously approved. Rule XI is attached to the Civil Service minutes dated November 21, 2005. Mrs. Giesser discussed Rule XII. A general discussion followed concerning minor changes to the rule. Mr. O'Malley inquired about the probationary period for Police and Fire. Mrs. Giesser advised she contacted Ed Robertson, the Assistant Fire Chief, and was informed that the probationary period is eighteen (18) months. Mr. Hohmann inquired if that is the same for Police. Mrs. Giesser indicated that she did not contact the Police Department. Mr. O'Malley pointed out that there is a one (1) year probationary period according to the O.R.C. 124.27 sub section c which states "not less than 60 days and no more than one (1) year". A general discussion followed concerning the probationary period, huge situation to change eighteen (18) months to twelve (12) months, to be consistent with State law, and table rule. Mr. O'Malley will research the probationary period and get back to the Commission. Mrs. Giesser made a motion to accept the draft to Rule XII as proposed, complete through the new language in Section 8. Mr. Ubaldi seconded the motion and unanimously approved. Rule XII is attached to the Civil Service minutes dated November 21, 2005. Mrs. Giesser discussed her changes on her proposed draft for Rule XIII. A general discussion followed concerning filing an appeal. Mrs. Giesser made a motion to adopt Rule XIH as proposed. Mr. Hohmann seconded the motion and unanimously approved. Rule XIII is attached to the Civil Service minutes dated November 21, 2005. Mrs. Giesser inquired to Mrs. Eccleston if Ms. Farver had any comments concerning Rule XIV, Archives -Active Files. Ms. Farver approached Mr. O'Malley and he indicated he will discuss this matter with the Commission. A general discussion followed concerning Ohio Public Records Law, fine for destroyed records without authority from the Records Retention Commission, and inventory of records. Mr. O'Malley indicated that the Northeastern Ohio Civil Service Commission Association and the Ohio State Historical Society may have some guidance on a model for records retention. If the rule is changed to refer to the Records Retention Commission, the Civil Service secretary will not have a procedure on how the records should be kept. Mr. O'Malley will look into this matter further. Mrs. Giesser made a motion to delete the whole contents of Rule XIV and adopt the draft proposal. Mr. Ubaldi seconded the motion and unanimously approved. Rule XIV will read as follows: Civil Service Records shall be kept, destroyed and made available for public inspection in copying in accordance with the Ohio Public Records Law. Mrs. Giesser inquired to the Commission if they want to meet in December to discuss the probationary period from Rule XII or wait until the January, 2006 meeting. Mr. Hohmann suggested if that is the only issue, the Commission can wait until the meeting in January. Mr.