01/23/2006 Minutes - Laserfiche WebLink

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Mr. Ubaldi made a motion to amend Rule XII Section 3a to read "The probationary period for entry-level firefighter and police candidates shall begin on the date of swearing in and shall be in accordance with a standing Collective Bargaining Agreement: and absent direction from a Collective Bargaining Agreement shall be in accordance with state law". Mr. Hohmann seconded the motion and unanimously approved. Mr. O'Malley's research of the contents of Rule XIV, Archives Active Files Mr. Ubaldi discussed Rule XIV — Archives -Active Files and believes that the Commission has language for this rule. Mr. O'Malley indicated the old language had information concerning the records and can be the ground work for a records retention policy that may be explored of what to keep active, storing files, when it is useful and no longer useful, and how much room there is to keep all records. Mr. O'Malley suggested not abandoning all of the contents of Rule XIV because this could be the basis of anticipation of creating a records retention schedule and presenting it to the Records Commission so that the Commission can have authorization to get rid of records in a certain time frame. A general discussion followed concerning Civil Service records in Personnel and entry-level exams. Mr. Hohmann inquired if there is a state law. Mr. O'Malley responded that state law indicates a city should have a Records Commission to review local records retention policies and to advise what is going to be kept, for how long, and what will be destroyed. The Records Commission has those policies reviewed and forwards them to the Ohio Historical Society. Mr. O'Malley believes the Historical Society reviews them for historical purposes and if the retention destruction policy is blessed by the Records Commission and not objected by the Historical Society, you can proceed with the records according to that policy. Mr. Hohmann inquired about the City's Records Commission. Mr. O'Malley indicated Ms. Farver is the Chairperson. Mr. O'Malley indicated that the City may be utilizing some of the NOMBL space for archives since there are so many archive records piling up in the basement of Old Towne Hall. Mr. Ubaldi made a motion to accept Rule XIV as drafted. Mr. Hohmann seconded the motion and unanimously approved. Publish the revised Civil Service Rules and Regulations handbook Mr. Ubaldi advised that there has not been a motion to publish the Civil Service Handbook. Mr. Hohmann suggested having the Rules and Regulations printed first. Mr. O'Malley indicated there are some items in the handbook that should be looked at before publishing. Mr. Ubaldi inquired to Mrs. Eccleston if it would be possible to distribute to the Commission the revised handbook. Mr. Ubaldi indicated that after the revisions are done from tonight's meeting to e-mail the handbook to the Commissioners and Mr. O'Malley. 2006 Police Department Promotional Exams Mr. Ubaldi discussed the budget and indicated before the meeting Mrs. Eccleston advised him that it is the secretary's responsibility to draft a budget according to past procedures. Mrs. Eccleston advised she would check with Mrs. Rote. Mr. O'Malley indicated that he felt that Mrs. Rote prepared a draft budget because she was acquainted on what was going on and was anxious to provide the Commission with what was expected for the new year. Mr. O'Malley indicated that the budget includes salary, any projected testing, dues, and training. Mr. Hohmann inquired if there is one more examination this year. Mr. Ubaldi indicated that Chief Ruple sent a notice to the Commission forecasting a retirement and is anticipating promotional testing in all four (4) ranks. Mr. O'Malley indicated that timing is essential for promotional testing.