03/15/2010 Minutes - Laserfiche WebLink

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s r, ►gym Review Statement(s) of Qualifications The Civil Service Commission's Request for Qualifications were answered by four (4) testing firms. The firms are: Ramsey & Associates, McCann & Associates, Daniel T. Clancy & Associates and Barrett & Associates. The Chairman dually scored each one according to the criteria specified in the Request for Qualifications. The top two (2) testing firms are Barrett & Associates by strength of submission and Ramsey & Associates, mostly through the advantage of having validated and proven their ability to carry on their services. The Chairman scored the testing firms is as follows: Barrett & Associates - 30 points; Ramsey & Associates - 29 points; and the others had 26 and 27 points. There were a variety of responses to the invitation for the explanation of challenges met during the process and solutions that were dispatched. Clancy claimed that they never encountered challenges; Ramsey & Associates interpreted it literally, read actual challenges on the part of candidates and sited three (3) instances in which candidates had a problem with the tests and was resolved; McCann and Barrett responded with descriptions of particular project circumstances that led them to think outside the box. McCann's responses were adequate; they did describe creative or original solutions. Barrett knocked it right out of the park at least in terms of the articulation of what they did. Clancy seems to be similar to Ramsey in that it is a small company that has been working for some time; has fairly limited or straight forward services for an examination. McCann has a wider variety; Barrett has many different options. McCann threw a couple of red flags in so far as the written examination would seem to be administered by the City and the adaptation of the test to our standards to have it match the specific requirements of police or Fire would be potentially costly. Barrett, in spite of multiple options presented pricing of their hourly rate rather than a lump sum and this could potential indicate a much higher cost. The City allocated $15,000 for pre-employment testing in 2010 with the understanding that the Commission could go back to Council and approach them again if more funds are needed. A general discussion commenced regarding a special meeting, invite the top two (2) testing firms and have some questions answered. A special meeting will behold on Tuesday, March 30, 2010 with an alternative date of Wednesday, March 31, 2010. A general discussion commenced regarding the start time of the special meeting; 30 or 45 minutes increments; invite appointing authority and Police Chief. Mr. Ubaldi made a motion that the Civil Service Commission schedule and publicized a special meeting on March 30, 2010 at 7:00 p.m. for interviews with Barrett & Associates and Ramsey & Associates. An alternative date for the special meeting will be on March 31, 2010 at 7:00 p.m. Ms. Dargaj seconded the motion and unanimously approved. Mr. Ubaldi made a motion to draft a rejection letter to McCann and Clancy, to be put on letter head, and sent by the Secretary. Ms. Dargaj seconded the motion and unanimously approved. ADJOURNMENT: Mr. Ubaldi made a motion to adjourn at 7:50 p.m. Ms. Dargaj seconded the motion and unanimously approved. Ubaldi, Civil Service Chairman 1 �a Date Donna Eccleston, Civil Service Secretary