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CITY OF NORTH OLMSTED CIVIL SERVICE COMMISSION MEETING CITY COUNCIL CAUCUS ROOM MINUTES --- AUGUST 15, 2011 7:00 P.M. I. ROLL CALL: Chairman M. Ubaldi called the meeting to order at 6:58 p.m. PRESENT: M. Ubaldi and J. Barrett ALSO PRESENT: Human Resources Director C, Farver and Civil Service Secretary D. Eccleston II. DISPOSITION OF MINUTES: The Civil Service minutes dated July 18, 2011 have been submitted for approval. Mr. Ubaldi made a motion to accept the minutes as submitted. Mr. Barrett seconded the motion and unanimously approved. III. COMMUNICATIONS: There were 5 items of correspondence received and 6 items of correspondence sent out by the Civil Service Commission. IV. OLD BUSINESS: V. NEW BUSINESS: Request for Qualifications An Ordinance passed in 2008 and under Chapter 112.05 of the Codified Ordinances requires that for services under $25,000, there will be a RFP process. The Commission completed this process in 2010 and will be coming due not only in terms of time but money. The agreement with the testing company was March, 2010 and the Commission has $3,287 left. The remaining amount is for one (1) more test. It is prudent to start the process again and will ask for statements of qualifications from firms. The email attachment is what was used in 2010 and was amended from what was used in 2006. A general discussion followed regarding the RFP, straight forward format, maximum number of pages, describing qualifications, fee schedule, recent experience, and methods. An inquiry was made regarding the criteria used to assign points rating the Statement of Qualifications. Points do not necessarily have to be utilized; the Commission can discuss what they liked and disliked about a testing firm. The last testing cycle, points were assigned to the RFP's and justification was provided by the Commission members. There have been firms in the range and there are some mega corporations who might not be a good fit. The Commission interviewed two (2) testing firms during the last testing cycle. A general discussion commence regarding the RFP deadline, cancellation of the regular meeting; a special meeting; discussion of the submitted Statements of Qualifications at the October meeting.