2005-089 Ordinance - Laserfiche WebLink

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Ordinance No. 2005 -89 There shall be no reimbursement for alcohol and/or alcoholic beverages. b. Conference meals — If the registration fee for a conference includes meals, the maximum reimbursement rate shall be reduced as follows: (i) By Ten ($10.00) Dollars, if breakfast is included; (ii) By Fifteen ($15.00) Dollars, if lunch is included; (iii) By Thirty ($30.00) Dollars, if dinner is included; (iv) If more than one meal is included, the appropriate amounts shall be deducted from the daily rate. c. Business meals — Reimbursement is authorized for the cost of business meals and a fifteen (15 %) percent tip, including the cost of attending functions of professional organizations. d. Meals in high cost areas — If travel is required to high cost areas, such as the east coast, Washington, D.C., Chicago, Los Angeles, Atlanta, etc., the full day reimbursement rate shall be increased as approved by the Mayor. Requests for a higher maximum daily rate must be approved by the Mayor prior to travel. 162.03 REIMBURSEMENT OF LODGING EXPENSE. It is expected that an employee will use accommodations appropriate to the nature of the business trip and consistent with the employee's normal standard of living. Lodging required by approved travel shall be provided at a rate not in excess of single room rate, regardless of the room actually occupied, except when two or more employees are traveling together. Detailed itemized receipts are required for all lodging expenses. 162.04 REIMBURSEMENT OF MISCELLANEOUS LIVING AND BUSINESS EXPENSES. a. Reimbursement is authorized for reasonable miscellaneous living expenses including laundry, dry cleaning, postage and other expenses, if the employee is in travel status for more than one week including a weekend. b. Reimbursement for business telephone expenses and other business expenses are authorized regardless of the length of stay. Reimbursement is authorized for one personal telephone call for each day of travel, subject to the approval of the Mayor. c. Miscellaneous living and business expenses shall be listed separately on the travel expense report. Employees are encouraged to use the City credit card for such expenses. d. Detailed itemized receipts are required for miscellaneous living and business expenses, including gratuities for porter, housekeeping, taxi, etc., exceeding Ten ($10.00) Dollars. 162.05 REIMBURSEMENT FOR CONFERENCES, INCLUDING SEMINARS AND WORKSHOPS.