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DEPARTMENT OF THE TREASURY =PUTY ASSISTANT SECRETARY FOR TERRORIST FINANCING ANA FINANCIAL CRIME EXECUTIVE OFFICE FOR ASSET FORFEITURE TELEPHONE: (202) 622 -9600 240 15TH ST. N.W., SUITE 200, WASHINGTON, D.C. 20220 FAX: (202) 622 -9610 ,�► it Dear State and Local Law Enforcement Agency: The Departments of Treasury and Justice are again doing a joint mailing of the agreement and certification forms as a means of reducing paperwork for your agency. The new "Valid thru September 30, 2008" Federal Equitable Sharing Agreement and the revised Federal Annual Certification Report are the same forms, which should be submitted to both Treasury and Justice. Highlights of these reporting requirements are: ➢ The Federal Equitable Sharing Agreement shall be submitted every three years. The enclosed agreement, which is due by October 1, 2005, will be effective through September 30, 2008. The head of the law enforcement agency and the head of the governing body (or authorized representative) must sign the agreement. A new agreement should be submitted anytime there is a change in administration at the head of the law enforcement agency or governing body level. Early submission of your Federal Equitable Sharing Agreement will ensure that there is no lapse in your agency's compliance status. ➢ The Federal Annual Certification Report is due no later than 60 days after the close of the requesting agency's fiscal year. The head of the law enforcement agency and the head of the governing body (or authorized representative) must sign the certification report. A new participant is not required to submit a certification report until shared cash, proceeds, or property is received. Due to the high volume of paperwork that will be received during this renewal process, please either mail or fax your form. There is no need to do both. Y Revised Guidelines: The Department of the Treasury Guide to Equitable Sharing for Foreign Countries and Federal, State, and Local Law Enforcement Agencies was revised April 2004. You may download copies of the revised Guide from our website www.treas.gov /offices /enforcement/teoaf. Once on the site double -click on Guidelines. Y Electronic Funds Transfer: As of May 2004, the Department of Treasury no longer issues payments via check. All Department of the Treasury payments will be made via Automated Clearing House (ACH). Please download the enrollment form from our website if you have not enrolled or if a change has occurred with your financial institution information since you last filed your form. Forward the completed Treasury Enrollment Form to the Indianapolis, Indiana address provided on the form. The Department of Treasury and Justice do not share financial entities. The enrollment process will be handled separately. Refer to the enclosed Department of Justice letter for instructions regarding the Justice process.