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event should the department Director or his secretary not be available for a file inspection visit, <br />his inability to inspect the file at the time shall not be the basis of a grievance. <br />(d) The City shall insure that all disciplinary documents placed in an employee's official personne( <br />fi!e shall be first initialed and tlatetl by the employee concernetl. The initiating of any materia(s <br />to be placed into any employee's official personnel record does not infer as to the contents of <br />the material, but does acknowledge that he has seen it. <br />Section 5. it is specifically agreed by the Union that this disciplinary procedure, including <br />the grievance procedure, shall be the sole remedy for an employee demoted, suspended or <br />terminated under the provision of the Agreement, and the disciplinary procedures and <br />grievance provisions shall prevail. <br />Secfion 6: The Union shall prQVide the Director of Public Service, Director of Personnel <br />and Administrative Services, Director of Public Safety and the Mayor with a complete list of <br />persons that have been selected by the Union to act as Union representatives. The Union shall <br />provide a complete updated revised list within ten (10) working days each and every t+me a <br />change in representation occurs. The list shall contain the effective date of the change in <br />representation. <br />ARTICLE 7- GRIEVANCE PROCEDURE <br />Section 1: (t is mutually understood by the Union and the City that the prompt <br />presentation, adjustment and answering of grievances is desirable in the interest of sound <br />relations between the employee and the City. The prompt and fair disposition of grievances <br />involves important and equal obligations and responsibilities, both joint and independent, on the <br />part of the representatives of each party to protect and preserve the Grievance Procedure as <br />an orderly means of resolving grievances. Actions by the City or the Union which tend to impair <br />and/or weaken the Grievance Procedure are improper. The Grievance Procedure shail not be <br />used or attempted to be used as a means to present issues that are not relevant to the <br />provisions of this Agreement or attempt to use the Grievance Procedure to modify any term, <br />condition or provision contained within this Agreement. <br />5