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A00%, City of North Olmsted - Part One RFP Background Information 10 SECTION TWO: INSTRUCTIONS TO PROPOSERS 1. Rights to Submitted Material All proposals, responses, inquiries or correspondence relating to or in reference to this RFP, and all reports, charts, schedules, exhibits and other documentation submitted by Proposers shall become the property of the City upon receipt. Supporting technical manuals will be returned at the request and expense of the Proposer. II. Confidential/Proprietary Information All proposals submitted shall be regarded as public record with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets, and plainly marked as "Trade Secret", "Confidential" or "Proprietary". III. Response Sheets For ease of handling and reference, Proposers should submit their detailed Proposal on the response sheets which are provided. All Proposals should be on yellow 8 1/2" by 11 „ paper in a 3 ring binder or other binding. The three additional copies should also be made on yellow 8 1/2" by 11" paper. Only the yellow pages will be initially reviewed. Oral, telegraphic or facsimile proposals will not be considered. The proposal package must include the following information and documents in the following order: 1. Sealed package as identified in Section I. 2. Letter of Transmittal: The proposal must include a letter of transmittal, indicating the title of procurement, signed by an individual authorized to bind the Proposer contractually. The letter shall include: (1) the individual(s) who are authorized to negotiate and sign a contract on the Proposer's behalf; and (2) the name, title, address and telephone number of the individual(s) who can supply additional information. In addition, the cover letter should indicate that the Proposer's company agrees to be bound by the Proposal included in the original submission, without modification. Attached to this letter must be a copy of the individual's written authority to bind the Proposer contractually. If more than one entity submits the Proposal, the City will do business only with the Proposer and will require the Proposer's organization to assume responsibility for the entire System. An authorized official of the Proposer must sign the Proposal. IV. Intent af the Specifications It is not the intent of the City to limit Proposers to the specifications set forth in this RFP, however, the specifics contained herein are the minimum acceptable for tlze initial evaluations. The narrative in this section will be incorporated in the Contract negotiated between the successful Proposer and the City. Proposers should indicate and provide information regarding the types of services and systems for which they have direct experience. • ???