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City of North Olmsted, NY xxx xxxx 16 <br />M. BOOKS AND RECORDS <br />VENDOR shall maintain full and complete books and records of its accounts for CITY <br />in accordance with generally accepted accounting practices and such other records as <br />may be reasonably prescribed, in writing, by the Mayor of CITY. Such books and <br />records shall be retained for a period of five (5) years, and shall at all reasonable <br />times be available for audit and inspection during normal business hours by the CITY <br />or designated representative. <br />N. NEWS RELEASES <br />VENDOR and Citv shall issue no a news releases pertaining to this project. This news <br />release will be jointly apnroved bv the City and the Vendor without the prior written <br />consent of the Mayor of CITY, and then only in coordination with CITY. <br />0. TESTIMONIALS; ON-SITE VISITS <br />CITY is under no obligation to furnish testimonials to VENDOR for reuse and <br />dissemination by VENDOR to third parties in the promotion of sales of its products <br />and services; and VENDOR shall not attribute any statement or communication made <br />by CITY as a testimonial without the'prior written consent of the Mayor of CITY. <br />VENDOR shall not arrange or conduct any on-site visits to CITY by prospective <br />clients, employees or agents without the prior consent of CITY. The CITY's Mayor or <br />his designee (CITY Project Manager) shall be the exclusive contact person for all visits <br />and communications (Modem or telephone). <br />???The city has agreed to do at maximum one phone referral 12er week and one plant <br />visit per month for aperiod of one vear followins implementation. <br />P. STEERING COMMITTEE MEETINGS <br />VENDOR will meet with the CITY representatives at mutually agreed dates and times <br />to conduct steering committee meeting. At each meeting, VENDOR will prepare a <br />report of all activities that have taken place during the past period and project all <br />activities planned for the successive period. At the end of each meeting, the VENDOR <br />will prepare minutes that will include: <br />- names of attendees <br />- items covered under old business <br />- items covered under new business <br />- updated Gantt chart of start, end, milestone dates <br />- list of required commitments by VENDOR <br />- list of required commitments by the CITY <br />Prepared by Bariy Strock Consulting Associates, Inc. O 2004