2002-205 Resolution - Laserfiche WebLink

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r-, 41111:,. 6. Mnr,i nri„ . The Agency may conduct on-site monitoring of a service(s) for wluch funds are being reimbursed under this Agreement at a.ny time during the normal working hours of the Contractor with no prior notification necessary, and the Contractor agrees that representatives of'the Agency shall be given fizll access to the premises upon which such service(s) is being provided. 7. R nord M in n n.., Arress;hititvT,anci R.tP?nt;n,,. To the extent authorized by law, the Contractor agrees to allow representatives of the Agency and ODA and its Office of the State Long Tenn Care Oxnbudsman access to a11 prograrrunatic, fiscal, and other records related ta the service(s) for planning, auditing, and monitoring purposes at any time during the normal working hours of the Contractor with no prior notification necessary, except that priar notice of at least 24 hours shall be given where access is sought to the confidential complaint files of the Contractor. The Contractor agrees to keep client inforrnation including but not Iimited to: name, address, telephone number, date of birth, sex, minority status, handicap status, emergency contact person's narne and telephone number, and functional abilities of client relevant to service(s) delivered. The Contractor agrees to document that service(s) were delivered in accord with the ODA taxonomy of services and Agency clarifications to said taxonomy as we11 as the ODA Service Specification.s and Conditions of Participation. The Contractor agrees that said records shall be accessible to the Agency, except for the names of complainants, residents of Iong term eare facilities, and recipients of community-based long term care services, and retained for a period of three yeaxs follovving the period of this agreement. The Office of the State Long Term Care Ornbudsman of ODA shall have access to the complaint files of the Contractor. The Agency agrees that all information contained in said records will be treated in accord with alI applicable legisiation guaranteeing privacy, especially, the Older Americans Act Amendments of 1987. $, Prnhl .ms in Prnviainn of SPrvices? The Agency will inform the Contractor in writing of POS 4 of 14