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NORTH OLMSTED PARKS AND RECREATION <br />ARCADE AND GAME MACHINE SERVICES <br />GENERAL SPECIFICATIONS <br />Completed proposal and qualification documents shall be reviewed by City personnel on the <br />basis of the evaluation criteria listed below: <br />1. Incentives. Proposals may contain incentives or other bonus commission schedules or other <br />similar inducements to maximize the City profit resulting from the vending contract. <br />2. Delivery of a comprehensive commission/rebate program. <br />3. Availability of services and products. <br />4. Other relevant criteria as determined by the City. <br />OVERVIEW <br />The City of North Olmsted invites all qualified vendors to submit a written proposal for full service <br />video/arcade games and change machines. Qualified vendors may submit proposals in <br />accordance with the following specifications. <br />The City is soliciting an agreement for two years with renewal at the City's option based upon <br />satisfactory performance, and authorization. The City is exempt from local, state, and federal <br />taxes. The City requires monthly commission payments within 30 days with audit provisions. <br />The quantity of video/arcade games machines will number no less than seven. The City and <br />vendor will mutually agree upon the price per credit for each machine. The machines must be <br />brand new or "like new". Machines will be placed at the North Olmsted Recreation Complex. <br />The change machines will number no less than two. The machines must be able to change $1, <br />$5, $10, and $20 dollar bills. Change machines must be brand new. Machines will be placed at <br />the North Olmsted Recreation Complex. <br />It is understood that machines will be located in an area of the Recreation Complex, wherein <br />patrons wear ice skates. <br />PROPOSAL INSTRUCTIONS <br />This section outlines the information that must be provided by the vendor and the required format <br />for the quote. Any quote not providing the required information or not completing all the <br />necessary forms may be disqualified. <br />1. Cover letter <br />2. Proposal of incentives <br />3. Proposal for comprehensive commission/rebate program <br />4. Availability of services and products <br />5. Completion of Bid Response Form <br />GUARANTEED SERVICE <br />Vendor will: <br />Service all machines every other week or more often if needed. <br />Count, verify and balance all machine proceeds at time of service, together with a North Olmsted <br />representative. <br />Process and forward refunds promptly each time the machines are serviced. <br />GS 1 <br />