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',,~~ `' <br />3. <br />4.An Employee shall have access to his official personnel file <br />during regular office hours provided that there shall be no <br />undue interference with the normal routine of the office. <br />Under no circumstances shall the official personnel file be <br />removed from the office by an Employee, and his access to the <br />file shall be only in the presence of the Chief of Police or <br />his designee, <br />5, In addition to the Employee, only the Chief of Police or his <br />designee, Civil Service Commission, Finance Director, and <br />Safety-Director shall have access to the official personnel <br />file, without the express written approval of the Employee. <br />6, The Negotiating Committee shall have access to the official <br />personnel file of an Employee at reasonable times during <br />.regular office hours, after having given reasonable notice, <br />provided it first shall have obtained the express written <br />approval of the Employee. The personnel file shall remain in <br />the presence of the Chief of Police or his designee. <br />'7, If the official personnel file is duly subpoenaed in accordance <br />with law, the Employee shall be notified at the earliest <br />possible time. <br /> <br />