12/21/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 12/21/1999 Finance Director Copfer: 1) She has meet with the GAAP conversion people and spoke '" with the auditors about creating a new financial report which is a comprehensive annual financial report rather than general purpose financial statements. This is a state comprehensive annual financial report (CAFA) and is a standard in the industry for cities. She feels it is important that this is done for next year. The filing deadline is June 30. The cost will be slightly more than for the general purpose financial statements, but the few thousand dollars are well worth it, especially when we hope to go back to Moody's at some point. This will show we are serious about the finances of our city. 2) Yesterday she went to Columbus with officer Don Walling to complete paperwork for the STEP program. Officer Walling was one of the initiators of applying for and receiving a grant for the STEP program, which is a speed and seatbelt program whereby the federal government provides matching funds through a state grant. The program will begin early next year, and we will need to create a separate fund for it. Mr. Gareau asked Finance Director Copfer for a Y2K update. Mrs. Copfer replied that alternative procedures are in place in case there is a problem. Also, the Finance Department issued standing purchase orders valid for two months for critical vendors. Mr. Miller, chairperson of the Transportation Committee: 1) The committee met on December 14. In attendance were committee members McKay, Limpert and Miller; Council members Nashar, Gareau and O'Grady; Service Director Bohlmann and NOMBL Manager Terbrack. The committee discussed Ordinance No. 99-168 which authorizes and directs the Mayor to enter into an agreement with the Greater Cleveland Regional Transit Authority for a joint operating agreement to provide for transit services. Mr. Terbrack provided a summary of the lengthy agreement: • Five year term, beginning January 1, 2000 through December 31, 2004. • Clarification of permitted variations in transit services due to emergency situations. • Increase or decrease of 5% or more of cumulative service requires a recalculation. • RTA retains ownership of fixed capital improvements. • RTA agrees to reimburse NOMBL for parts inventory on hand, when used, still owned by the city, estimated at a value of approximately $63,000. • RTA will establish and implement a new central control inventory system for parts. • All NOMBL operators shall be required to have a valid Ohio CDL license. • Identifies in Schedule I the management and supervisory personnel eligible for reimbursement by RTA. • The NOMBL drug and alcohol testing programs and policies shall be in accordance with the RTA and Federal Transit Administration. • Termination clauses and additional language to acknowledge transfer of NOMBL to RTA if city and RTA want to consider. • RTA agrees to build a new service building for NOMBL occupancy within North Olmsted to house all buses with inside storage, maintenance area, offices, dispatch center, new gas fueling. ~.,-