08/17/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/17/99 2) The 54~' annual Homecoming begins on August 26`x'. Once again the city and the ,.~, schools are joining forces to make a significant presence. Volunteers are needed and Council is invited to participate. 3) On Wednesday, August 18, the VFW Post 7647 will hold a dinner honoring the firefighter and police officer of the year. Law Director Gareau: 1) During the past month, he has been communicating with the Metroparks Board to determine if the city can work out a project for Castle Pines (senior housing) as well as the drainage throughout that area near St. Clarence Church to protect the residents on Barton Road. The communication with the board has been positive, and we are in the process of finalizing an agreement. 2) He has formalized and sent the purchase agreements to the owners of the land in the industrial park. Hopefully, these transactions will be completed shortly. 3) The Law Department spent a good part of last week working on some relatively complicated ordinances. Finance Director Copfer: 1) She has begun the hiring process for the Assistant Director of Finance. 2) Our software accounting and payroll vendor has .resolved one of the two bugs that have been occurring in our payroll YZK version. The payroll system bugs have also been holding up our final testing and conversion of our budget and accounting system because they integrate with each other. We are hopeful that this problem will be resolved by mid- September and we will be able to continue our final testing and finally do the conversion in time to have a nice Christmas holiday. Councilman Gareau asked the Finance Director if she had an update on the situation with the Springvale audit. Mrs. Copfer said she has received no formal communication from the State Auditors, but she is aware that the field work has been completed and they are in the report-writing stage. She does not know for sure when the post-audit conference will be held but believes it will be soon. Mr. Miller, chairperson of the Transportation Committee: 1) The committee will meet at 6:30 p.m. on Monday, August 23, in the Old Town Hall to discuss the proposed park-n- ride facility. Mrs. Kasler, chairperson of the Recreation, Public Parks and Buildings Committee: 1) The committee met on Wednesday, August 11, at 6 p.m. Present were committee members Kasler, Miller and Limpert; Councilmen McKay, Gareau and O'Grady; Mayor Musial, Service Director Bohlmann and City Engineer Deichmann. The committee discussed Ordinance 99-85, an ordinance that authorizes the Mayor to enter into an agreement with Alan Fishman for engineering services for the proposed skateboard park. First, there was a question posed as to why the city was contracting for services for a project that is to be funded entirely through fund-raising efforts-why this agreement was with the city as opposed to an organization. It was explained that the Law Department "~ researched the procedure for securing these services. Since city property is being utilized Z I