02/03/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 2/3/2004 r President O'Grady recognized School Board members Don Frazier, JoAnn DiCarlo, Tom Herbster, Superintendent Kurt Stanic, Treasurer Rob Matson, Assistant Superintendents Doug Sebring and Cheryl Dubsky, principals and others and students who were in attendance to recognize and congratulate Claire Hayes. Law Director Dubelko: 1) On January 26, 27, 29, 30 and February 2, he attended labor negotiating sessions or related management meetings. 2) On January 27 and February 3, he attended Board of Control meetings and directors' meetings. 3) On January 22, he attended a meeting of the Fair Housing Review Board. 4) On January 25, he issued Legal Opinion 2004-1 which related to the subject of taxing of lottery winnings. In summary: we don't; we can. 5) On January 26, he attended an organizational meeting of the city's Ethics Commission. At that meeting, Finance Director Copfer was voted as the commission's chairperson. 6) On January 29, he distributed a contract procedure outline to all the city directors and division heads to guide them when considering what procedures to follow when spending the city's money or considering any proposed written contract. 7) On February 2, he prepared a draft of the BFI solid waste collection contract which has been submitted to the Service Department. Law Director Dubelko reported for Finance Director Copfer: 1) The Regional Income Tax Agency sent out certain incorrect tax forms to taxpayers. On form 37A, the tax credit and credit limit amounts were reversed. RITA has mailed letters to those taxpayers receiving this form notifying them of the aforementioned error, referencing the tax table which is correct in the instructions and providing RITA customer service telephone numbers to answer any questions. The impact of this error should be minimal as the majority of taxpayers file form 37EZ which allows RITA to compute their tax liability. 2) The financial books for the year 2003 are closed. End of the year reports are in Council's mailboxes. The General Fund ended the year with $1,728,762. As has been discussed at previous meetings, a combination of items created this carry-over. About $700,000 is from revenues exceeding estimated resources and about $1 million is from actual expenditures being less than appropriations. The Finance Director will be providing a detailed review to Council at the next meeting. 3) The Finance Director met with the Mayor and the Safety and Service Directors this weekend to review the submitted departmental budgets. They have begun compiling the detailed budget information. She expects the administration to meet the 45-day provision for the Mayor to present the appropriations to Council for its review. If it is completed prior to that date, it will be sent to Council at that time. 4) The annual financial statement conversion and audit will begin field work next week. 5) RITA will be processing subpoena recipients for non-filing and non-payment of taxes in Council Chambers from Monday, February 9, though Friday, February 13. Councilman Nashar, chairperson of the Streets & Transportation Committee: 1) The committee met on January 27. Present were committee members Dailey, McKay and Nashar; Council members Miller, Gareau, Limpert; Mayor Musial, Fire Chief Klecan, 3