11/29/2005 Meeting Minutes - Laserfiche WebLink

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~.a Special Council Minutes 11/29/2005 several Council Members. He said that earlier this year Council did discuss and recognize the need for the city to have its own cracksealer. Cracks are the major enemy of our roads and one of the reasons why we have spent millions of dollars over the years because the roads have not been properly cracksealed. Anew machine will cost approximately $36,000. We have an opportunity to purchase a used machine with 700 hours on it for $20,000. It is basically on a first-come, first-serve basis. If we wait, there is a possibility that there will not be a machine available that we can buy at this rate. Fleet Mgr. Conway evaluated the machine and was very impressed with the it as it is low maintenance and state-of--the art. It can be used basically at an hour's notice, and there is no need for major clean-outs. He and Mr. Conway recommend the purchase. It is a very simple three-man operation: one person to blow out cracks, one to drive the truck and one to apply the sealing material. This year the city spent approximately $4,000 for cracksealing material which was at a premium price because we did not have our own cracksealer. In the past, we have contracted this work out which is very expensive compared to doing it in-house. The machine can be used any time of year as long as the weather is dry. Sealing the edges of street patching will give better longevity to the street patches. Fleet Mgr. Conway estimates that the machine will have a 20-year life as it is a simple machine consisting of an air compressor, an engine, an oil bath heater and a wand. Councilman Ryan said he thought that during budget hearings Council had decided not to provide capital funds for a machine of this type. Mr. Limpert said it was removed from the budget, but he believed it was delayed to see if it would be financially possible later in the year and if we were able to use the machine this year. Mr. Ryan said it was a great effort to put this package together, but he is troubled that other departments have not had the opportunity to compete for capital dollars. Mr. Limpert explained that the funds are actually funds that were appropriated for street repair material. Due to some other projects that were unforeseen, such as the outdoor pool at the Rec Center and flooding problems, there was not enough time to do as much street repair as planned. These funds are available, but it does take councilmanic action to transfer the funds for the purchase of the capital equipment. He is a strong advocate of the concept of cracksealing. This machine is a wonderful buy at $20,000 as opposed to purchasing a new machine for $36,000. He understands the concern that several Council members have with the timing of this. However, he is confident that this equipment will pay back considerably in street maintenance costs. The machine will be purchased from D.J.L. Materials and Supply. Councilman Gareau moved for adoption of Ordinance 2005-169, and the motion was seconded by Councilman Barker. Roll call: Gareau, yes; Barker, yes; Tallon, yes; Ryan, yes, commenting that he was voting yes completely trusting Mr. Limpert's information. Roll call continued: Orlowski, yes; Nashar, yes; Miller, yes. The motion passed unanimously. Ordinance No. 2005-169 adopted. With the agenda being completed, President Kennedy adjourned the special Council meeting at 6:25 p.m. arbara L. Seman, Clerk of ouncil ~~ Kevin M. Kennedy, P ident of Council 2