07/05/2005 Meeting Minutes - Laserfiche WebLink

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Special Council Minutes of 7/5/2005 Councilman Bazker, chairperson of the Recreation, Public Pazks & Buildings Committee: 1) The committee met at 7 p.m. on July 5 to discuss Resolution 2005-100. In attendance were committee members Barker, Gareau and Nashaz; Council members Kennedy, McKay, Tallon, Miller and Ryan; the Mayor, Law Director, Personnel Director, Planning Director, Fire Chief, Safety Director, Human Resources Director and guests. Resolution 2005-100 authorizes the Board of Contml to approve and the Mayor to execute an amendment to the city's contract with Middough Consulting, Inc., providing for additional azchitectural services to be rendered in connection with the administration's proposed expansion of the City Hall firont entrance project, and declaring an emergency. Ordinance 2003-162, an ordinance establishing a fund for using the funds from the sale of the old library property for building improvements, renovations or land acquisition was discussed. This is where the money will come from for the project. As per Middough Consulting, Inc., minutes were provided from a June 23 meeting containing eight major points as to the renovation of City Hall, to reconstruct the front entrance to make it ADA accessible and to construct a new caucus conference room for Council and to move the Clerk of Council's office upstairs in the current caucus room. The scope of the services were approved for $24,000 in the budget hearings in March, and they now need to be increased by $22,900 for a total of $46,950. Total project cost could be anywhere from $100,000 to $120,000. Phase I is City Hall, Phase II would be the NOMBL building. Council received a memo from the Clerk of Council regarding some concerns and observations concerning the move upstairs. The committee felt that most of those concerns have been covered by the minutes of Middough Consulting and discussion tonight. Some concerns were to access aheavy-duty copier, the placement of the office and caucus doors so as not to interfere with juvenile hearings. Also, the purchase of new furniture, which because of Ordinance 2003-162, can't be purchased through that process. The projected renovations would also bring the Law Department up to City Hall. The Human Resources Department, and possibly the Service Department, would be moved to the vacant NOMBL building. That would open up space up in City Hall for the Finance and Personnel departments. After a great amount of discussion, the committee voted 2-1 to recommend approval of Resolution 2005-100. Mayor O'Grady made a friendly amendment by noting the report stated that part of the original proposal dealt with moving the Clerk of Council's office. That's not part of this proposal. Councilman Barker accepted the amendment. LEGISLATION Resolution No. 2005-90 introduced by Mayor O'Grady was given its second reading. A resolution authorizing the Mayor of the City of North Olmsted to execute an agreement with the Westshore Council of Governments ("WCOG") and the cities of Bay Village, Rocky River, Fairview Pazk, and Westlake, providing for WCOG to establish and operate a central fire dispatch center at St. John West Shore Hospital and for North Olrnsted's participation in the central fire dispatch center, and declaring an emergency. Councilman Miller moved for suspension of the rule requiring three readings and remarked that the legislation had been reviewed by committee and had been reported on this evening. The motion was seconded by Councilman Gareau. Roll call: Miller, yes; Gazeau, yes; Barker, yes; Tallon, yes; McKay, yes; Ryan, no; Nashaz, yes. The motion passed with six 2