05/04/2005 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 5/4/2005 lead to too much confusion with the bifurcated process. After much discussion, the legislation was unanimously recommended for approval by the committee. 2005-59, legislation to enter into a contract renewal for 6 months with ACS Government Services for maintenance support for the current payroll, budget and accounting softwaze system of the Finance Department. There was little discussion, and the committee unanimously recommended approval. 2005-61, legislation authorizing a contract with First American Real Estate Solutions, L.L. P. for 7 Metroscan Licenses for the city. Metroscan licenses are the process by which the city uses to identify property owners. These licenses cost $390 each and this legislation reflects 5 existing licenses and 2 additional licenses. Metroscan provides parcel sizes, dates, and other land use information frequently required by the Planning Department. Councilman Dailey raised the point that much of the 1Vletroscan information has proven to be inaccurate, or less accurate than that which can be obtained from the Cuyahoga County web site at no cost. The Planning Director objected stating that Metroscan offers more information necessary to her department at a less time consuming level. After some debate, it was decided to hold this legislation in committee for further review by the administration. The Personnel Director will consult with present and newly proposed users to determine if the County site serves their needs, and/or why Metroscan is the better system as opposed to the free available public use county system. The legislation was unanimously held in committee. Councilman Miller, Council's representative to the Recreation Commission: 1) The Recreation Commission met on Monday, May 2. The following items were discussed: • The Planning Director presented a plan for a request for proposal for planning and design services for creation of a recreation plan. It is hoped that, with the help of Ms. Wenger, along-term plan for primarily the Rec building, but also for other recreation facilities including the pazk, can be addressed. While there certainly are some immediate needs, a true plan and a professional approach to address the city's recreational needs is needed. The plan that was presented was very detailed, and the commission welcomes Ms. Wenger's participation in putting together this long-term plan. • Concerns about the Recreation building were discussed. One concern is the center beam over the pool as there may be some structural concerns. The Safety Director is having various professionals look at that beam to determine if it is a long-term situation that someone has just realized exists or is something that has just developed. With the heavy snow falls of last weekend and the additional weight on the roof, as a precaution, the pool was closed temporarily. It is now open. The outdoor pool is having considerably more repair done to both the pool itself and the deck azound it. Some heavy-duty equipment has been brought in and there is saw cutting going on to the walls of the pool and it's hoped that through this type of work we might be able to get another three or four yeazs out of the outdoor pool. • Diamond 5 was determined to not be available to the JV baseball team this year due ® to water and soil conditions of the field. This caused some disappointment, but it is 6 E .;:: ,~ ,-