06/23/2009 Meeting Minutes - Laserfiche WebLink

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Special City Council Minutes of 6/23/2009 combination of those three. This involves 3,350 feet of roadway and rehabbing 17 light poles. It is expected the project will have a 20-year life. The city will have 18 months to complete it if the grant is received. A committee motion was made by Councilman Gareau to recommend approval; the motion was seconded by Councilman Kearney, and the committee voted 3-0 to recommend approval. There was a request to suspend based upon the fact there is a July 2 deadline for the application. Resolution 2009-78, a resolution authorizing the Director of Human Resources to purchase an email software server, an email archiving software server and a MUNIS server through the State Purchase Program, and declaring an emergency. This issue has been previously discussed during budget hearings; and the funds were borrowed earlier in the year. The email server will help the city comply and maintain records pursuant to 149.43, the public records statute. It would provide the ability to respond and record requests quickly as required by the code. The current mechanism is insufficient. We are also having a problem with off-site storage and failure of systems that have been put in place. The MUNIS server is five years old and needs to be replaced. When replaced, the current MUNIS server will be put into aback-up capacity. Also, archiving and email software would require one server each and a great deal of hard-drive storage. This would help us retain our emails in an appropriate way. The committee motion was made by Councilman Gareau and seconded by Councilman Barker to recommend approval of Resolution 2009-78, and the committee recommended approval by a vote of 3-0. There was a request to suspend based upon the fact that this has been discussed since the end of last year, funding is in place, and it is ,necessary to move forward in order to allow it to be completed as quickly as possible. LEGISLATION Resolution No. 2009-75 introduced by Mayor O'Grady was given its second reading. A resolution authorizing the Director of Planning to make application on behalf of the city of North Olmsted for Community Development Block Grant (CDBG) funds through the American Recovery and Reinvestment Act of 2009 for reconstructing a portion of Country Club Boulevard near Great Northern Mall; authorizing the Mayor to accept the grant if awarded; and declaring an emergency. Councilman Gareau moved for suspension of the rule requiring three readings, noting it had been reviewed in committee and the request for suspension is based upon the fact that there is a July 2 deadline for the application and there will not be a Council meeting before that date. The motion was seconded by Councilman Barker and passed unanimously. Councilman Gareau moved for adoption. The motion was seconded by Councilman Barker and passed unanimously. Resolution No. 2009-75 adopted. Resolution No 2009-78 introduced by Mayor O'Grady was given its second reading. A resolution authorizing the Director of Human Resources to purchase an email software server, an email archiving software server and a MUNIS server through the State Purchase Program, and declaring an emergency. Councilman Gareau moved for suspension of the rule requiring three readings, noting it had been reviewed in committee 2