01/20/2009 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 1/20/2009 attend the conference, it is noted the $97 million in potential projects had been submitted to the Mayors and Managers conference on the 6"' or 7~' of January. The Mayor booked the trip in October, and that was his call but Mr. Gareau disagrees with it. He continues to believe the Mayor should have done what he and tens of millions of people did and watched the inauguration on television. Law Director Dubelko: 1) Litigation update: Robert Stralka v. city of North Olmsted Police Dept., a replevin action. City of North Olmsted v. the Knights Inn on Lorain Road. On January 14, there was a hearing held on the defendant's motion for more time to pay-in essence, a stay of execution-regazding the metal staircases at the facility. The city's Law Dept. opposed that motion„ and the court essentially sided with the city. The court ruled, of the $15,000 fine that was pending, the defendant was required to immediately pay $3,000 or face jail time, which he paid. The court then required that the defendant pay each remaining $3,000 part of the $15,000 fine until the repairs are completed. Finance Director Copfer: 1) The preliminary unencumbered balances were reported to the county last Friday to amend the certificate of estimated resources for 2009. The General Fund preliminary unencumbered balance was $1,487,893. This is higher than what was being tracked on a daily basis for the month of December as in error the December pension that gets expensed directly during the payroll was not considered and then the journal reversal that is required every month since the city is on a cash basis ana these are. not due unti12009. These total $185,597. All funds preliminary unencumbered balances are reported in the budget book (distributed to Council Members) under the first tab entitled appropriations summary and are also available in the year-end financial statements. 2} The December 31 monthly financial reports were provided to Council today. She will be providing a written year end financial review to the administration and Council, which should be done by next week. If there are questions, they can be discussed at the next Finance Committee meeting. The detailed reports will be printed tomorrow and provided to Council. 3) The blue binders (budget books) were available for all Council members on Friday. It is organized in a different way than in prior years. Revenue and Expenditure detail in this book reflects the balanced budget, and that is what is presented in the ordinance on the expenditure side that is going to be introduced tonight. The Finance Committee chairperson and she are working on a hearing schedule and hope to have the budget completed so it can be passed in early February. 4} The revenue reports that were provided in the budget book were run on period 99 in error (99 is the default period) which reports memo balances only from the financial accounting system inquiry screens. However, there is a glitch in that screen that occurs every now and then where this screen balance does not properly reflect all transactions that have occurred. A program fix needs to be run, but that can only be done with everyone off the system and with all transactions posted which is difficult while the year is being closed. Therefore, the revenue reports were run again on period 12 and were handed out to Council and are marked "corrected," which properly reflects all transactions for 2008 including journal entries to fix posting errors. She is sorry for the 3