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JOB DESCRIPTION: <br />PQSlTION TITLE: SECRETARY I <br />DEPARTMENT; AS ASSIGNED <br />SUPERVISOR: DEPARTMENT HEAD 1 DIRECTOR <br />MINIMUM QUALIFICATIONS: <br />Thorough knowiedge of the secretarial, bookkee in <br />systems empioyed by their department. Working knowledge of all secretarial kilis? ncl pdi g <br />typing, fi(ing, shorthand, record keeping, efic. This posifion is private and confidenfial, g <br />May supervise Secretary II staff when directed by Depaftment Head. <br />DUTIES AND RESPONSIBILITIES: <br />1. Private secretary to Department Head. <br />2. Must have the ability to make decisions and act on them without direcfion, in fhe event fhe <br />Departmenf Head is not available, <br />3. Answer phone, handie calis, appointments, correspondence for Deparfinent Head, compose <br />roufine correspondence for his signature, <br />4. Take complainfs, make-up work orders, direct fo responsible departmenf. <br />5. Mainfain files and do general filing, <br />6. Prepares requisifions, charge to proper appropriafion. Maintain file or requisitions, attached to <br />purchase orders, post in book. <br />7. Takes dictation and types correspondence, memos, documents, forms and various reports. <br />Enters data into compufer. <br />$. Processes and distributes incoming mail. <br />9. Prepares various reporfs and processes miscellaneous forms. <br />10. Maintains appointment calendar of Department Head. <br />11. Orders and maintains adequate inventory of supp(iss, <br />12. Assists other clerical staff and performs other dufies as assigned. <br />51