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CITY OF NORTH OL.MSTED RESOLUTION NO. 2020 - 50 BY: Mayor Kennedy A RESOLUTION DISPENSING WITH THE FORNIAL RFP PROCESS AND .4 UTHORIZING THE M.4 YOR TO ENTER INTO AN A GREENIENT WITH BASIC, INC. IN ORDER TO PROVIDE F.M.L.A. ADNIINISTRATIVE SERVICES, AND DECLARI.NGANE.NIERGENC}. WHEREAS, in 2019 this Council authorized a contract with Sedgwick to provide, among other services, Family Medical Leave Act (F.M.L..A.) tracking and administration; and WHEREAS, Sedgwick has notified the City that it is discontinuing its F.M.L.A. administrative services to the City effective May 1, 2020: and WHEREAS, Section 1 12.10(c) of the Administrative Code provides. as an exception to the RFP process, that the City may, upon approval of the Council, dispense with a formal RFP if the services sought are of such a unique or specialized nature that conducting a formal RFP will likely not result in obtaining proposals from two (JUalified firms, and WHEREAS, despite efforts, the Human Resources Department has been unable to find multiple, potential vendors to serve in this capacity, at a similar price as was previously charged by Sedgwick, with the exception of Basic. WHEREAS, it is the desire of this Council, based upon the recommendation of the Human Resources Director, to authorize the Mayor to enter into an agreement with Basic, to provide such F.M.L.A. administrative services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO: SECTION 1: That the Mayor be, on behalf of the City of North Olmsted, and he is hereby authorized to enter into an Agreement with Basic to provide for claims administration for F.M.L.A. claims. Basic is currently dealing with the Covid 19 epidemic and has not been able to present a contract. The proposal is attached hereto. Said Agreement shall be in the substance of the Proposal attached to this legislation as Exhibit A. with such changes in form and substance that are not substantially adverse to the City and which are approved by the Director of l_,aw. Tile character of the agreement as not being substantially adverse to the City shall be evidenced conclusively by the execution of the agreement by the Mayor and the approval of the contract by the Director of Law. SECTION 2: That this Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public health, safety and welfare and for the further reason that it is immediately necessary that this legislation go into effect immediately so that the four (4) week lead in time to commence services with Basic is satisfied allowing Basic to be in place by the time the contract with Sedgwick expires (May, 1, 2020); and further provided it receives the affirmative vote of two-thirds of all members of Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor.