2020-084 Ordinance - Laserfiche WebLink

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C. 3. Emergency Selection Process The LPA may directly select a consultant for a project determined by the Director of Transportation to be an emergency which will not permit the time necessary to conduct a competitive selection process. Contract costs shall be negotiated in accordance with Chapter 3, Section 3.9 of ODOT's Consultant Contract Administration. 4. Small Purchase Selection Process The LPA may directly select consultants without solicitation for projects with an estimated total fee of less than $50,000. The scope of work, project phases, and contract requirements shall not be broken down into smaller components merely to permit the use of fee exempt procedures. The following requirements apply: a. The qualifications of a minimum of three consultants must be reviewed prior to selection. The consultants considered for selection and the reasons for selecting the most qualified consultant shall be documented. In instances where two or fewer consultants are considered qualified, the LPA may proceed with evaluation and selection if it is determined that the project requirements did not contain conditions or requirements that arbitrarily limited competition. The reasons for proceeding with the selection shall be documented. b. The full amount of any contract modification that would cause the total contract amount to exceed $50,000 is ineligible for Federal -aid funding. The FHWA may withdraw all Federal -aid from a contract if Federal funds are used in modifying an agreement above the $50,000 simplified acquisition threshold. C. Contract costs shall be negotiated in accordance with Chapter 3, Section 3.9 of ODOT's Consultant Contract Administration. 5. Special Expertise Selection Process The LPA may directly select consultants for projects for which the service is available only from a single source. Contract costs shall be negotiated in accordance with Chapter 3, Section 3.9 of ODOT's Consultant Contract Administration. Selection Procedures — Programmatic Selection Process Letter of Interest Content Requests for Letters of Interest (RFLol) shall include the following: a. Project name from Ellis (County -Route -Section); b. A description of the project including the location. A description of the selection process to be used, including the number of steps (direct selection based on the information provided, or a two-step process with a short list and technical proposal and/or interviews, etc.), Page 10 of 27 Revision Date 3/26/2020