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CITY OF NORTH OLMSTED RESOLUTION NO. 2020 - 154 BY: Mayor Kennedy A RESOLUTION DISPENSING WITH THE FORMAL RFP PROCESS AND A UTHORIZING THE MA YOR TO ENTER INTO AN A GREEMENT WITH SEDGWICK IN ORDER TO PROVIDE FOR MANAGED CARE SERVICES AND ADMINISTRATION OF SELF-INSURED WORKERS COMPENSATION PROGRAM, AND DECLARING AN EMERGENCY. WHEREAS, Integrated Consulting Services and Care Works (tka York and nka Sedgwick) have, since 1999, continuously provided managed care and administrative services for the City of North Olmsted, specifically with respect to its self-insured workers compensation program; and WHEREAS, Human Resources has maintained a close working relationship with said third -party administrators in order to manage ongoing self-insured claims, subject to audit by the Ohio Bureau of Workers Compensation, and also tracking Family Medical Leave (FMLA); and WHEREAS, Sedgwick proposes a three (3) year renewal of its contract for personal and professional services, a proposal for which is attached, in consideration of an annual base fees of $26,111.00 for 2021, $26,896.00 for 2022, and $27,701.00 for 2023; and WHEREAS, Section 112.10(b) of the Administrative Code provides, as an exception to the RFP process, that the City may, upon approval of the Council, dispense with a formal RFP if the services sought are of a continuing nature; and WHEREAS, it is the desire of this Council, based upon the recommendation of the Director of Human Resources, to authorize the Mayor to enter into an agreement with Sedgwick, as a successor to Care Works, to continue to provide such administrative services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO: SECTION 1: That the Mayor be, on behalf of the City of North Olmsted, and he is hereby authorized to enter into a Three (3) year Agreement with Sedgwick to provide for claims administration for managed care of the City of North Olmsted's self-insured workers compensation program, including FMLA. Said Agreement shall be in the form and substance of the Renewal Fee Proposal attached to this legislation as Exhibit A, with such changes in form and substance that are not substantially adverse to the City and which are approved by the Director of Law. The character of the agreement as not being substantially adverse to the City shall be evidenced conclusively by the execution of the agreement by the Mayor and the approval of the contract by the Director of Law. SECTION 2: That this Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public health, safety and welfare and for the further reason that it will immediately renew and extend the Agreement before it expires on December 31, 2020, and in order to maintain compliance with self-insured workers compensation requirements; and further provided that it receives the affirmative vote of two- thirds of all members of Council, it shall take effect and be in force immediately upon its passage