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IV. PROGRAM RECORDS — VENDOR is subject to verification of funding by the COURT <br />and shall maintain accurate records of the following: <br />A. Name and case number of each YOUTH served; <br />B. Date of first contact; <br />C. Contact type (e.g., face to face, phone call, letter/mail notification, etc.); <br />D. Specific diversion service(s) provided; and <br />E. Total number of hours spent with diversion service(s). <br />V. DATA AND REPORTS — VENDOR shall provide data or reports regarding the above- <br />described records requested by the COURT in a reasonable amount of time. <br />VI. INVOICING — The VENDOR shall submit monthly invoices to the COURT's Fiscal <br />Department. VENDOR shall utilize the attached invoice sheet. Failure to do so by the tenth <br />(10th) of each month may result in non-payment by the COURT and potential termination <br />of this AGREEMENT. <br />A. All invoices shall include the VENDOR'S name, program name, address, phone, <br />invoice number, federal tax ID number, VENDOR number, and month of services. <br />All invoices must be signed and dated for verification by the VENDOR. <br />B. Additional or corrected invoicing for services beyond the previous month must be <br />requested separately in writing and describing the reasons for the additional billing <br />along with specific supporting documentation to substantiate the requested claim. <br />C. Under no circumstances will the COURT accept or process any initial invoice <br />received after sixty (60) days following the end of the month in which services were <br />completed. For example, if services were completed in January, the 60 -day period <br />expires on March 31. <br />D. The COURT shall review invoices for completeness before making payment. The <br />invoices submitted are subject to adjustment for computational or processing errors, <br />incorrect rates, and/or non -covered services, and subject to audit by the COURT. <br />Incomplete invoices shall be returned for correction. Original "wet" signatures are <br />required on all invoices submitted. Please submit invoices to the following address: <br />Cuyahoga County Juvenile Court <br />Fiscal Department, 4th Floor <br />9300 Quincy Ave <br />Cleveland, Ohio 44106 <br />VII. PERFORMANCE OBJECTIVES <br />A. 70% of YOUTH served during the AGREEMENT period will successfully <br />complete the program without referral to COURT for official COURT Processing. <br />Page 3 of 9 <br />