2021-060 Resolution - Laserfiche WebLink

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purposes at any time during the normal working hours of the Contractor, except that prior notice of at least 24 hours shall be given where access is sought to the confidential complaint files of the Contractor. 8.2 The Contractor shall keep and maintain Consumer information, including but not limited to: name, address, telephone number, date of birth, gender, minority status, disability and poverty status, emergency contact person's name and telephone number, and functional abilities of Consumers, relevant to service(s) delivered. 8.3 The Contractor shall document that all service(s) were delivered in accordance with the ODA taxonomy of services and Agency clarifications to said taxonomy, as well as the ODA Conditions of Participation and Service Specifications contained in the applicable Administrative Rules. 8.4 The Contractor shall retain records relating to costs, work performed, supporting documentation for payment of work performed, and all deliverables for monitoring by the Agency and ODA, and for auditing by the state auditor, the inspector general, duly - authorized law enforcement officials, and agencies of the United States government for a minimum of three years after the end of the Term of this Agreement. If a record is monitored or audited, the Contractor shall retain it until the monitoring or auditing is concluded and all issues are resolved, even if doing so requires the Contractor to retain the record for more than three years. 8.5 The Office of the State Long Term Care Ombudsman of ODA shall have access to the complaint files of the Contractor. The Agency shall use and treat all information contained in said records as is required by law, including the Older Americans Act Amendments of 1987. 8.6 The Contractor shall have audit, review and monitoring rights to the extent provided by the Ohio Public Records Act. ARTICLE IX: ACCOUNTING RECORDS 9.1 The Contractor agrees to maintain its accounts and documents at all times so as to readily permit the determination of the status of the cost of services rendered under this Agreement and to have such information readily available for examination by government auditors or Agency representatives. 9.2 The Contractor agrees to maintain supporting documents so as to permit the determination of the status of cash, accrual and in-kind transactions which are used as a match for the POS 11 of 28 Final