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CITY OF NORTH OLMSTED RESOLUTION NO. 2022 - 7 By: Mayor Dailey Jones A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE COMPUTER FILE STORAGE SERVICES FROM BOX COM AT A COST OF $360,000.00 AS AN EMERGENCY EXCEPTION TO PUBLIC BIDDING AND FURTHER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO EFFECTUATE SUCH PURCHASE, AND DECLARING AN EMERGENCY. WHEREAS, the Division of Information Technology (IT) recommends that the City acquire internet-based computer file storage services to enhance file -level data computer security systems from Box.com to migrate and encrypt data file to cloud -based storage, at a cost of $315,000.00, payable annually at a rate of $105,000.00, plus a flat fee of $45,000.00 for migration of 8 terabytes of data, in order to protect the City's computer systems; and WHEREAS, IT has urgently reviewed and compared online personal service vendors and compared costs, in lieu of requests for proposals for online services, to retain these migration and cloud -based data storage services, as is urgently necessary to protect the City's computer file systems from viral corruption threats known as ransomware, phishing, cryptoware and malware; and WHEREAS, IT has reported and this Council finds that migration of all file -level data from internal file servers and data storage appliance to a protected cloud -based storage environment is and presents an emergency sufficient to engage such internet services as an emergency exception to competitive bidding authorized by the North Olmsted Charter, Art. VIII, Sec. 6, Public Bidding; and WHEREAS, it is the desire of this Council to authorize the Mayor to purchase said computer file storage services to enhance remote data storage systems and to further authorize the Mayor to execute any documents required for such expenditure, including a contract with Box.com. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO: SECTION 1: This Council finds that migration of all file -level data from internal file servers and data storage appliance to a protected cloud -based storage environment is and presents a real and present emergency sufficient to necessitate the engagement of contractual internet services as an emergency exception to competitive bidding authorized by the North Olmsted Charter, Art. VIII, Sec. 6, Public Bidding.