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G; PITA REGIONAL INCOME TAX AGENCY PO Box 477900 • Broadview Heights, OH 44147-7900 800.860.7482 • Fax 440.526.8813 • TDD 440.526.5332 ritaohio.com MEMORANDUM From: Amy L. Arrighi, Executive Director Re: Appointment of Delegate and Alternate Delegate to the Regional Income Tax Agency, Regional Council of Governments This letter is to inform you of the process required for the appointment of a Delegate and Alternate Delegate to the Regional Income Tax Agency Regional Council of Governments. The RCOG is the oversight entity for the Regional Income Tax Agency. Every member municipality signed a contract with the RCOG to recognize the rights and responsibilities of both parties. Under the agreement, each member municipality has one vote to cast on official RCOG business such as the election of individuals to the R.I.T.A Board of Trustees. In order to vote, the municipality must appoint a Delegate to attend the annual meeting and cast the ballot. As a backup we ask that our members also appoint an Alternate in the event that the Delegate cannot attend the RCOG meetings. Therefore, any individual appointed by the Chief Executive of your municipality, and approved by your CityNillage Council as required by the Agreement will be recognized by the Regional Council of Governments as the Delegate to that Council. Similarly, any Alternate appointed in the same fashion will likewise be recognized in the place of the Delegate. This Agency simply needs a letter from the Chief Executive of your Municipality informing this Agency of the individual who has been appointed and approved as the Delegate from your Municipality and the individual who has been appointed and approved as the Alternate Delegate so that we may keep an accurate record of that information for future Council of Government Meetings. In lieu of a letter, complete the attached form. Incidentally, the approval by CityNillage Council does not require legislation but can simply be done by way of a motion of Council approving any such appointment. Of course, you should obtain the advice of your Law Director or Solicitor on this particular procedural point since your Municipality may have specific requirements otherwise. Since we maintain a current list of member Delegates and Alternate Delegates, we will request that confirmation of the appointments that you have made according to this process be reconfirmed on an annual basis, prior to the annual election meeting. We will contact you directly for those updates. If you have any questions feel free to contact Donna Thompson, Clerk of the Board at (440) 922-3200 or dthomosonC(4ritaohio.com RAPublic\COG\COG Forms for Members\Individual Forms\delegate-akemate memo w forth revised 2018. doc