2024-026 Ordinance - Laserfiche WebLink

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approved by the Council. They are also responsible for submitting annual budgets as approved by their divisions and presented by the Fiscal Officer to the Council to be submitted for final approval G. The chiefs of the Council's police and fire departments shall meet at least quarterly to discuss the business of the COG police and fire related units. X. Parliamentary Authority: Roberts Rules of Order, Revised, shall govern all parliamentary procedures of the Council and in all cases to which they may be applicable, and in which they are not inconsistent with the bylaws or the special rules of order in this organization. XI. Financial and Audit: a. The Council shall appoint a fiscal officer who need not necessarily be a member of the Council and who may serve with or without compensation. Oversight of all financial matters shall rest on the Fiscal Officer of the Council. b. Fiscal year shall commence on January 1 and shall be a calendar year. A budget shall be presented on an annual basis and as needed thereafter for approval to the Council. Costs for operation of the authorized activities of the established divisions shall be borne by the member municipalities on the basis of a formula which shall be based on population as recorded in the most recent decennial census. The formula shall be determined by allocation 10% of the proposed annual budget evenly to member municipalities, and the remaining 90% is allocated based on population. Council will also approve any salary and positions as part of the annual budget process. c. The financial affairs of the Council are subject to a biennial audit or agreed upon procedures as determined by the Ohio Auditor of State. d. The invoices for the established divisions shall be processed by the office of the WEB special agent in charge. XII. Cancellation of the Agreement: in the event a majority of the member municipalities agree that the Westshore Council of Governments should be dissolved, any assets of the Council shall be distributed to the members in accordance with the formula in Article XI Financial Responsibility. XIII. Amendments: This agreement may be amended by majority vote of the total membership of all members of the Council at any regular or special meeting, provided copies of such proposed amendments are received by each member municipality not less than ten days prior to such meeting, subject to the approval of a majority of the Municipal Council. Such amendments shall not become effective until approved by the legislative bodies of all the municipalities' parties to the agreements. Page 4 of 6 Westshore COG Agreement Draft V4 03.06.23