2024-041 Resolution - Laserfiche WebLink

Home Browse Search

CITY OF NORTH OLMSTED RESOLUTION NO. 2024 - 41 BY: Mayor Jones A RESOLUTION DISPENSING WITH THE RFP PROCESS AND AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH MICROSOFT TO PROVIDE M365 HOSTED EMAIL SERVICES - MIGRATION AT A COST OF $101,177.15, AND DECLARING AN EMERGENCY. WHEREAS, Information Services / Technology has recommended that the City of North Olmsted contract with Microsoft for M365 Hosted Email Services -Migration for on -premises Exchange Email to Microsoft Government Tenant M36, including Microsoft Office Suite Products, Email and Endpoint Security, Microsoft Teams, Mobile Device Management and related support services; and WHEREAS, it is the desire of Council to authorize the Mayor to dispense with the RFP process outlined in Chapter 112.10 as the services are so unique and of such a specialized nature that a formal RFP process would not result in proposals from two qualified firms. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO: SECTION 1: That the formal RFP process required by Chapter 112 of the Administrative Code is hereby dispensed with given the unique and specialized nature of the service to be provided, and that the Mayor be and she is hereby authorized to enter into an Agreement with Microsoft to provide quoted email and related services, all as set forth in the attached Agreement, attached as Exhibit A. The Agreement executed by the Mayor shall be in a form and substance consistent with the provisions of this Resolution and as approved by the Director of Law. SECTION 2: That this Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public health, safety and welfare, and shall go into effect immediately in order to maintain email services and Microsoft licensing for vital records, thereby making them immediately available, all the while working to streamline municipal operations; and further provided it receives the affirmative vote of two-thirds of all members of Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor. PASSED: First Reading: -5 7 ay Second Reading: a 7 -Third Reading: _6___q_;_Z47 Committee: