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Council Minutes of 06-18-24
<br />number of years, and was fortunate to watch his children participate in a similar event the last weekend.
<br />Councilman Limpert boasted that they do a great job, which is evident by still having broad
<br />participation. He ended by thanking everyone for running a great event that has continued for 46
<br />years.
<br />Councilwoman Hemann, Chairwoman of the Recreation, Public Parks and Buildings Committee:
<br />The Recreation, Public Parks and Buildings Committee met on Tuesday, lune 11, 2024 at 7:00 p.m.
<br />Present were Committee Members Hemann, Scarl and Limpert, and Council Members Glassburn,
<br />Madden, Gilchrist and Shymske, Council President Brossard, Mayor Jones, Law Director Gareau, Finance
<br />Director Copfer, Human Resources Director Kidd, Safety Director Scofield, Service Director Kearney,
<br />Recreation and Public Engagement Director Pinchek.
<br />• Discussed Resolution 2024-61, A Resolution dispensing with the RFP process and authorizing
<br />the Mayor to retain additional professional engineering services of Chagrin Valley Engineering,
<br />pursuant to the terms and conditions of its current agreement with the city, for the purpose of
<br />design services related to the 2024 Parks Improvement Plan, and declaring an emergency.
<br />Councilwoman Hemann reported that Director Pinchek initiated the discussion by stating that
<br />Chagrin Valley Engineering is the engineering company currently contracted to perform all city
<br />engineering services by contract, for specific and requested services, at specific hourly rates for
<br />the various services outlined in the City's contract with them. Mr. Jeff Filarski is the Chagrin
<br />Valley Engineering staff member assigned to our City, and does have an office within City Hall.
<br />Resolution 2024-61 requests that we invoke the engineering services provided by Mr. Filarski for
<br />our 2024 Parks and Recreation Plan rather than commence with a bid process. The 2024 Parks
<br />and Recreation plan exceeds the general contract amount we currently have with Chagrin Valley
<br />Engineering, and would normally require a bid process. However, based on Mr. Filarski s
<br />expertise, familiarity with our City, and the work he has already provided in the scope of cost
<br />estimates and renderings under our contracted services, the City would like to continue with
<br />Chagrin Valley Engineering and Mr. Filarski without a bid process. Bowen and Company was a
<br />previously contracted engineering service, and John Patrick Picard was the previously contracted
<br />architecture firms; and there were instances where both of those firms were hired outside of
<br />the bid process based on experience, familiarity with projects, and services that had already
<br />been provided toward a project. In all of those cases, it was a cost and time savings to proceed
<br />with the current vendor firm. We are anticipating that the project will begin in the Fall of 2024,
<br />meaning shovels in the ground, and will be completed by Fall 2025. There is also a fair amount
<br />of grant money involved, and it is prudent to move forward with Chagrin Valley Engineering and
<br />Mr. Filarski at the helm. The legislation was favorably recommended 3-0.
<br />• Also discussed Ordinance 2024-64. An Ordinance approving and adopting the 2024 North
<br />Olmsted Parks Improvement Plan, and declaring an emergency, as Amended. Councilwoman
<br />Hemann reported that Director Pinchek outlined the scope of the 2024 North Olmsted Parks
<br />Improvement Plan that had been a series of resident meetings held at the Community Cabin, as
<br />well as various Finance Committee meetings, where it was discussed and decided how much
<br />funding to provide for the parks plan. The overview of the parks plan provides for a multitude of
<br />resident activities, and provides recreation opportunities for all resident levels, children through
<br />adult, and touches all of our park facilities. The main park will see the undertaking of improved
<br />basketball and baseball diamonds, improved all inclusive playground equipment, improved
<br />concession and restroom facilities, an improved and fully connected walking track as well as the
<br />addition of tennis courts, pickle ball courts and a splash pad, increased parking, and possible
<br />restructuring of our Veteran's Memorial moving closer to the senior center patio area for
<br />enhanced use. Clague Park will see improved all-inclusive playground equipment and possibly
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