05-95 Amend 111.01 & .02 Procedures for Awarding Contracts

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PLACED ON 1st Reading ~ Referred to FINANCE COMMITTEE on 2/21/95. PLACED ON Zm~ g~ $/6/95. ORDINANCE NO. 5-95 BY: Boscia, Flannery, George, Roth, Seelie, Smith AN ORDINANCE amending Sections 111.01 and 111.02 of the Administrative Code relating to procedures for the awarding of contracts, and providing for separate resolution of council to authorize exceeding line item limits in previously adopted con- tracting ordinances. WHEREAS, it has long been the policy of Lakewood City Council to adopt general contracting ordinances setting forth the broad categories of contracts to be entered into by the various departments of the city as set forth in more detail in the annual budget; and WHEREAS, the Administrative Code provides for the process and procedures for the approval of contracts entered into by the city for public improvements and work and repairs as well as the procurement of materials and supplies and professional services necessary., for the usual and customary operations of the city; and WHEREAS, in order to provide greater oversight by Council, its Finance Committee, has adopted a policy of trust but verify which has required the city departments to propose several con- tracting ordinances setting forth categories of contracts to be let in the forthcoming year divided into line items with dollar spending limits; and WHEREAS, Council's Public Works Committee and Finance Com- mittee have found that they can provide oversight control while' permitting the city departments the flexibility necessary to conduct the city's business without unreasonable delay by author- izing contracting in amounts not to exceed line item totals except when specifically authorized by separate resolution of Council; and WHEREAS, the codification of the.uPdated cQntracts approval process will facilitate timely advertising for bids and proposals and the efficient letting of city contracts. NOW, THEREFORE BE IT ORDAINEDBY THE CITY OF I2%KEWOOD, STATE OF OHIO Section 1o That section 111.01 of the Administrative Code, now reading as follows: 111.01 DEPARTMENTAL PUBLIC IMPROVEMENT CONTRACTS (a) Contracts for public improvement~ and work and repairs with respect to public improvements shall be awarded by the Director of Public Works upon approval by Council. Adoption of an ordinance or resolution authorizing the preparation of plans or specifications, an ordinance or resolution author- izing the advertising of request for bids (where bidding shall be required) or any other ordinance or resolution which authorizes or approves the award of a contract, shall constitute the approval of Council required by Section 3 of Article V of the Charter and this section. (b) . . .