8897-16 Authorize Purchasing through Consortiums and Purchasing Organizations

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Purpose: The purpose of the TIPS program shall be to continue providing substantial savings and best value for participating educational entities or public agencies through cooperative purchasing. Effective: This Interlocal Agreement (hereinafter referred to as the "Agreement') is effective and shall be automatically renewed annually unless either party gives sixty (60) days prior written notice of non- renewal. This Agreement may be terminated without cause by either party upon (60) days prior written notice, or may also be determined for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty (30) day period to cure any breach. Statement of Services to be Performed: Region VIII Education Service Center, by this Agreement, agrees to provide competitively bid cooperative purchasing services to the above -named public entity through a Program known as The Interlocal Purchasing System (TIPS) Program. Role of the TIPS Purchasing Cooperative: 1. Provide organizational and administrative structure of the TIPS Program. 2. Provide Administrative and Support Staff necessary for efficient operation of the TIPS Program. 3. Provide marketing of the TIPS program to expand membership, awarded contracts and commodity categories. 4. Initiate and implement activities required for competitive bidding and vendor award process including posting, advertising, collecting proposals, scoring proposals, and awarding of vendor contracts. 5. Provide members with current awarded vendor contracts, instructions for obtaining quotes and ordering procedures. 6. Maintain filing system for all competitive bidding procedure requirements. 7. Provide Reports as requested. 8. Maintain active membership database for awarded vendors. 9. Provide TIPS training to members and vendors upon request. . Role of the Education or Government Entity: 1. Commit to participate in the TIPS Program. 2. Designate a Primary and Technology Contact for the entity to be responsible for promoting TIPS within the organization. 3. Commit to purchase products and services from TIPS Vendor Awarded Contracts when in the best interest of the entity. PURCHASE ORDER MUST ALWAYS BE MARKED TIPS and EMAILED to TIPSPO(a?TIPS- USA.COM for processing. 4. Accept shipments of products ordered from Awarded Vendors in accordance with standard purchasing procedures. 6. Pay Awarded Vendors in a timely manner for all goods and services received. 7. Report any vendor issues that may arise to the TIPS Cooperative Coordinator. General Provisions: Both Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances, rules, and regulations in connection with the programs contemplated under this Agreement. This Agreement is subject to all applicable present and future valid laws governing such programs.