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5. Briefly describe any preliminary discussions you have had with colleagues, the administration and /or <br />relevant department directors about this priority, if applicable. <br />Michael Coletta has been involved and secured a quote from the vendor who performed the 2016 auditorium <br />upgrade. <br />Please provide detail on how your idea fits within the SMART objectives framework: <br />SPECIFIC <br />State precisely what you intend <br />If approved, Information Systems will work with an outside vendor to have <br />to accomplish and who will <br />the three camera system and work station installed in the auditorium. <br />accomplish it. <br />The project will be a success if viewers who access meeting recordings find <br />MEASUREABLE <br />meetings easier to understand and more enjoyable to watch. This can be <br />AVhat quantitative and/or <br />measured qualitatively by listening to feedback from residents and staff. <br />qualitative late success? will be <br />used to evaluate success? <br />Using ebsite data tracking we may be able to measure if more people are <br />g g y p p <br />viewing the videos or viewing them for greater lengths of time. <br />ATTAINABLE <br />Does the City have the time and <br />financial resources to <br />While Information Services will have to dedicate time coordinating with the <br />successfully implement this idea <br />vendor, this is a short term project and the benefits will be long term. <br />right now while also addressing <br />other priorities? <br />RELEVANT <br />This is a continuation of the upgrades made to the auditorium in 2016. At the <br />Does this idea fit within the <br />time, those upgrades were included in the administration's strategic plan to <br />City's goals and will it be <br />improve sound governance. Residents viewing public meetings online will <br />considered worthwhile by <br />residents. <br />appreciate the enhanced viewing experience. <br />TIME -BOUND <br />Explain the timeline for your <br />The project should begin and end during August 2019 while Council is on <br />idea. Make sure that it has a <br />recess. <br />clear beginning and end. <br />012 Reso 9020 -18 -as substituted by Finance 10/1/18 <br />