MINUTES 11-05-18 - Laserfiche WebLink

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Motion by Mr. O'Leary, seconded by Mr. Anderson to receive and file the communication. All members voted in favor. Motion passed. 21. ORDINANCE 49 -17A - AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five (5) members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, amending Ordinance No. 49 -17A, adopted December 18, 2017 authorizing and directing the Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter into a contract with the lowest and best bidder in accordance with the Administrative Code of the City of Lakewood for the Wastewater System and Treatment Improvement Program in accordance with the Administrative Code of the City of Lakewood, contracts not to exceed the specified amounts shown without separate resolution of Council. (pg. 44) Motion by Mr. O'Leary, seconded by Mr. Anderson to suspend the rules and pass on first reading. Discussion: Councilmember O'Malley asked for an explanation of the timing and why this requires passage on first reading. Director Pae explained that when the project was initially discussed in Finance it was unknown if the project would go to bid in 2018 or 2019 and so the contracting authority was not included in the 2018 ordinance. She explained the steps that have been taken to bid this project and preparations to enter into the contract but contracting authority is not there. She reviewed the recent aspects of the project that have come before Council such as the loan application to Ohio EPA. Councilmember O'Malley expressed hesitancy to approve such a high amount on first reading. Mayor Summers explained the urgency of the matter and reviewed the different ways in which Council has vetted this project, stating that Council has approved all other elements of the project. He asked for approval in the interest of time. Construction is ready to begin immediately. Councilmember O'Malley acknowledged that Council has had the opportunity to evaluate many stages of the project and offered his support with some hesitation. In response to a question by Councilmember Anderson about the total cost of the project, Mayor Summers replied that the bids came in lower than expected. Director Pae added that the contracting authority includes other water and sewer projects in addition to the W WTP project, which is why the dollar amount does not match the dollar amount of the WWTP