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minfin 12-02-19
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minfin 12-02-19
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12/10/2019 10:02:17 AM
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Office Of Council
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Finance
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12/2/2019
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schedules. Members questioned if the program is getting more expensive and Director Beno indicated that <br /> the city has seen a 10%increase in costs over a 7-year period. Some of the sections, like those on Clifton <br /> Blvd., are more expensive due to wider treelawns. This year's price was $7.80 per square foot due to <br /> wages and material costs, compared to $7 per square foot at the start of the program. It was noted that the <br /> program will be less expensive on the 2nd pass through of the program and Public Works might be able to <br /> complete a ward at a time in 3-4 years from now, when adjustments can be made to the program. <br /> Generally, the city is doing about 1,000 locations a year. The cost per slab is $195.Public Works has the <br /> gas company project schedules for the next two years and will be planning sidewalk replacements around <br /> them. The gas company replacement of sidewalk slabs has been consistent with the city's, as the same <br /> inspectors work on both type of projects and the company's concrete mix is the same. Calls from <br /> residents with questions have dropped a little over time, as Public Works has created informational door <br /> hangers. Councilmembers asked Director Pae to review the process by which sidewalk repairs are funded. <br /> She noted that the city issues a note for $650,000 of short-term debt each year for the repairs. The <br /> reimbursements that the city gets from residents help pay down the debt. The city only issues an amount <br /> of debt that matches what it spent on the program that year. Councilmembers noted that the engineering <br /> budget for the department is substantially less than 2019 and the budget for professional services was <br /> down 50%. Director Beno noted that a number of projects were taken from the SCMR fund and put into <br /> the general fund, due to stress on the SCMR fund. It was also noted that the budget for professional <br /> services was a million dollars in 2017 due to the integrated wet weather plan. The majority of the plan has <br /> been completed and submitted, thus the need for those contractors involved in creating it is no longer <br /> there. <br /> Miscellaneous—Director Beno added that Lake Ave.paving is wrapping up for the year and striping of <br /> the road will take place next spring/summer. It will cost$225,000 to restripe Lake Ave. from Cove all the <br /> way west until it dead ends. Bike lanes will be on each side of the road and there will be a parking lane on <br /> the north side of it. The wastewater treatment plant digester will be in operation during spring of 2020. <br /> The high rate treatment plant will be operational within a year and a half. Water main projects will <br /> continue into 2020. <br /> IT Projects—IT Manager Mike Coletta gave an overview of the department's budget. He noted that the <br /> 2020 IT capital budget is empty due to a fast track of a project set to be implemented in 2020. He initially <br /> proposed a network switch upgrade, which had a$200,000 price tag. While replacing Windows 2012 this <br /> year, the IT department ran into equipment issues at the end of this year, which leaded to the fast track <br /> and purchase of a network upgrade. This work was done this past November. In the future, the IT <br /> Department is looking to move the city's servers off City Hall premises to Microsoft cloud computing, <br /> which would lead to a more robust platform, lower energy costs, and increased security. This project will <br /> begin phasing over 2021 and 2022. The cost of the project would be a one-time expenditure of$50,000 <br /> and would last 7-8 years. <br /> In 2021, the police dispatch center radios are due for a$71,000 upgrade. Lakewood will be getting a new <br /> emergency call taking system next year,paid for by the county. Another project involves scanning and <br /> digitizing Building Department paper records, which should cost about$110,000. The IT department is <br /> also working on completing Office 365 compliance services for public records compliance. In 2020, the <br /> department is looking to add 20-25 additional security cameras along the southern border of the city. <br /> Councilmembers asked about the city's capacity on fiber. Mr. Coletta noted that the system is doing great <br /> and that his department negotiated a contract of$2,000 per year for it, which includes the schools and <br /> library. There are 48 strands available for expansion. Everywhere you see a camera, the city is currently <br /> 3 <br />
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