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19.01 All employees shall receive an annual clothing maintenance of $1000.00, paid in <br />installments in March and September. This maintenance allowance shall be pro -rated for new - <br />hires and employees terminating employment with the City and will be included in the employee's <br />regular paycheck. <br />19.02 When an employee is newly assigned to a non -uniformed, investigative position in excess <br />of thirty-one (31) days, that employee shall receive a supplementary maintenance of $200.00 one <br />(1) time and will be included in the employee's regular paycheck. Supervisors, and officers newly <br />promoted to supervisory status, will be provided a $300.00 allowance for the purchase of a "Class <br />A" uniform blouse coat. The allowance will be provided when the member submits documentation <br />that the item has been ordered. The department may, with the agreement of the members, arrange <br />for a group purchase of the new item. If the purchase is done in such manner, the department will <br />handle the payment for the items directly with the vendor. <br />19.03 The cost of replacement and/or repair of uniform items damaged in the line of duty will be <br />considered as a separate item outside any cash uniform allowance, but subject to the following <br />conditions: <br />A. Line -of -duty damage shall be reported immediately to the employee member's duty <br />supervisor and a written report filed. The supervisor shall investigate the matter and <br />file a report and recommendation concurring or not concurring that an item needs <br />replacement, and that it should or should not be considered as line -of -duty damage. <br />Reports shall be forwarded for approval, through channels, to the Chief of Police. <br />B . Employee members whose uniform items are damaged as the result of an action in <br />which the person responsible is charged in the Lakewood Municipal Court shall advise <br />the Court of the fact, in writing, and will include the amount of the damage. A <br />complete notation under "Statement of Facts, etc.," on a citation or as part of a separate <br />report shall satisfy this requirement. Department payment for repair and/or <br />replacement shall not be predicated on the ability of the person responsible to pay such <br />costs, the finding of the Court or timeliness of the trial. <br />C. On approval of the Chief of Police, the employee member shall determine the supplier <br />and cost involved and obtain a purchase order from the Chief s secretary. No purchase <br />shall be made without a purchase order and no other item(s) beyond those approved <br />shall be purchased on that order number. <br />D. Should departmental payment be approved and the person responsible indicates a <br />willingness and ability to pay such costs, the employee member involved shall make <br />an immediate, direct, personal referral to the Commander, Division of Administration <br />and Services, who shall accept payment in the name of the City of Lakewood, Division <br />of Police. Employee members shall not accept direct payment from persons <br />responsible for damage when replacement or repair costs have been approved as a <br />departmental expenditure. <br />15 <br />