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MINUTES OF THE COMMITTEE OF THE WHOLE SEPTEMBER 20, 2021 AUDITORIUM Present: Councilmembers Kepple, Litten, Neff, O'Malley, Rader, Shachner Also Present: HR Director Dillinger, Public Works Director Ducu, Chief of Staff Storey, Law Director Corrigan, Planning Director Leininger, Finance Director Rancatore, Human Services Director Gelsomino, Leslie Favre Krogman of the Recreation Department, Deputy Clerk Lascu and Clerk Bach taking minutes, members of the public Call to Order: 5:45 p.m. Approval of the minutes of the Finance Committee held July 19, 2021. Motion by President O'Malley, seconded by Vice President Litten to approve the minutes of the Finance Committee held July 19, 2021. All members voted in favor. Minutes approved. Communication from Mayor George regarding a joint agreement with the Lakewood City Schools Board of Education to address fields and pool maintenance. (Referred to COW 917121) RESOLUTION 2021-23 - A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of Council, or otherwise to take effect and be in force at the earliest period allowed by law, authorizing the Mayor to enter into a memorandum of understanding with the Superintendent of the Lakewood City Schools regarding the division of duties and responsibilities for the operation and maintenance of recreation fields and facilities. President O'Malley recapped that although no formal action on the communication is necessary, that Resolution 2021-23 was referred to Public Works & Sustainability Committee in June. A hearing was held in July. Chief of Staff Storey summarized the proposed agreement between the City and the Schools. He remarked that the agreement is a by-product of the unique relationship between the entities that goes back a century. The MOU attempts to put existing practices into writing and to ensure that Foxx and Usher fields will be renovated by opening day 2022. The MOU also includes a best practices guide for moving forward. Part of that plan is that by September 15'h of each year, the City and the Schools will meet to decide which baseball field is in most need of renovation that year. The City/Schools will renovate one field each year on a rotating schedule. The Schools will contribute $20,000 toward this effort. Leslie Favre Krogman, Coordinator of Recreation for the Lakewood City Schools addressed Council, remarking that this was an important and worthwhile agreement that needed to be written. She stated that the agreement provides support, clarity, accountability and 1