1988 008 Ordinance - Laserfiche WebLink

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M.V. ORDINANCE N0. 88-8 Page -2- 157.03 Functions The functions of the Records Commission shall be to provide rules for the retention and disposition of records and to review all record disposal lists submitted by Village officers and Department heads. The disposal lists shall contain those records which have been microfilmed and no longer have administrative, legal or fiscal values to the Village or its residents. 157.04 Meetings. The Records Commission shall meet at least once every six (6) months and, in addition, upon the call of the Mayor or the Mayor's representative to the Commission. 157.05 DlSposal of Records. (a) When Village records have been approved for disposal by the Records Commission a copy of such records list shall be sent to the Bureau of Inspection and Supervision of Public Officers of the Auditor of State for approval or disapproval, in whole or in part. If such Bureau disapproves of the action of the Commission, in whole or in part, it shall so inform the Commission within sixty (60) days after receipt of the records list. Before records are otherwise disposed of, the Ohio Historical Society shall be informed and given the opportunity for a period of sixty (60) days to select for its custody or disposal such records as it may deem to be of continuing historical value. (b) Before any records are disposed of Council shall have an opportunity to review the list of items considered for disposal. Section 2. That the Council finds and determines that all formal actions of this Council relating to the adoption of this Ordinance have been taken at open meetings of this Councilo and that deliberations of this Council and of its committees, resulting in such formal action, took place in meetings open to the public, in compliance with all statutory requirements including the requirements of Section 121.22 of the Ohio Revised Code. Section ~ This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the health, safety and welfare of the residents of Mayfield Village for the reason that the Commission established herein is necessary to maintain effective control over municipal records. It shall therefore take effect immediately upon passage by the affirmative vote of not less than five (5) members elected to Council and approval by the