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OHIO ENVIRONMENTAL PROTECTION AGENCY SURFACE WATER IMPROVEMENT FUND GRANT AGREEMENT Page 5 ARl"ICLE IV Accounting /Records /Retention /Access /Audit 14. (Separate Accounting) Subgrantee shall establish and maintain separate accounting records for the management of grant monies awarded under this Agreement, consistent with generally accepted accounting practices and Ohio EPA directives. 15. (Supporting Records) Subgrantee shall be responsible for the expenditure of grant monies awarded under this Agreement, and for maintaining adequate supporting records and documentation for such expenditures, consistent with generally accepted accounting practices. Support records and documentation, which shall include contracts, invoices, vouchers and other data as appropriate, shall provide: a. An accurate, current and complete accounting of all financial transactions for the project; b. Identification of the source and expenditure of grant monies awarded under this Agreement; c. Control and accountability for all grant monies awarded under this Agreement, property and other assets and written assurance that grant monies awarded under • this Agreement are used solely for the authorized purpose; d. A comparison of actual costs versus budgeted amounts; e. Procedures for determining allowable, allocable, and reasonable costs; f. A systematic method to resolve audit findings and recommendations; and g. Procedures to ensure prompt disbursement of grant monies awarded under this Agreement, upon receipt of such monies. 16. (Record Retention) Subgrantee shall keep full and complete documentation of all fiscal accounting, and any other record or document required by this Agreement, on file for three (3) years after the Project Closure Date. If any litigation, claim, or audit is started before the expiration of the three (3) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. Documentation supporting fiscal accounting shall be filed in a manner allowing such documentation to be readily located. 17. (Access to Records) During the term of this Agreement and until three (3) years after the Project Closure Date or as extended pursuant to Paragraph 16 of this Agreement, Subgrantee shall provide Ohio EPA and the State of Ohio, their duly authorized representatives or any person, agency or instrumentality providing financial support to the work undertaken hereunder, with access to and the right to examine and copy, or if requested, shall submit to Ohio EPA within two (2) weeks following written request, any books, documents, papers and records of Subgrantee involving transactions or other activities related to this Agreement. Subgrantee shall, for each subcontract, require its